SHIPPING

SWM International Inc•Pampa, TX

3d•$17 - $19

About The Position

The Shipping Associate coordinates shipping activities across SWM Pampa, SWM Midland, and Advanced Perf. The role works closely with production, sales, accounting, and other departments to ensure shipments are scheduled, documented, and tracked accurately and efficiently. The position also supports accounting by submitting outside shipping quotes and ensuring bills of lading and proof-of-delivery records are accurately filed and delivered to Accounts Receivable. It coordinates shipping requests for internal departments, provides tracking information, follows up on lost or damaged shipment claims, and assists with other shipping and administrative duties.

Requirements

Experience using Microsoft Teams, Excel, and Outlook.
Basic computer skills and ability to learn shipping software and QuickBooks.
Strong organizational skills with attention to detail and accuracy.
Ability to communicate effectively with internal departments, vendors, and transportation providers.
Ability to manage multiple tasks and prioritize shipments in a fast-paced manufacturing environment.
Ability to work independently and collaboratively with multiple departments.
Must be eligible to obtain and maintain required ATF clearance or authorization, as applicable to the position.

Nice To Haves

Previous shipping, logistics, or administrative experience preferred.

Responsibilities

Maintain open communication with the Production Planner regarding shipping schedules and priorities.
Coordinate shipments with outside transportation companies, including hot shot services and freight carriers.
Research transportation providers and assist with updating contracts as needed.
Communicate with Sales regarding hot shot scheduling and payment responsibilities.
Prepare and print bills of lading, packing slips, and shipping labels.
Provide SWM truck drivers with required shipping documentation and collect proof of delivery upon their return.
File bills of lading and proof-of-delivery records with corresponding sales orders in QuickBooks and provide physical copies to Accounts Receivable.
Maintain shipping punch lists and documentation in Microsoft Teams.
Submit outside shipping quotes, including hot shot and freight costs, to Accounting.
Coordinate shipping requests for SWM departments, including Maintenance, Engineering, and other internal operations.
Provide tracking information for outgoing shipments.
File and follow up on claims for lost or damaged shipments.
Assist with other shipping and administrative duties as assigned.
Maintain accurate shipping records and documentation.
Communicate shipping delays, issues, or changes promptly.
Follow company safety, security, and shipping procedures.
Maintain confidentiality of company and customer information.