Shipping and Receiving Supervisor

VoltaGrid•Midland, TX

11d•Hybrid

About The Position

The Inventory Receiving, Shipping & Accounts Payable Supervisor is responsible for overseeing the daily operations of the receiving, shipping, and accounts payable functions. This position ensures the accurate receipt and inventory recording of incoming goods, the timely and accurate shipment of outbound orders, timely processing of vendor invoices, compliance with company policies, and effective coordination between purchasing, warehouse, and finance departments. The ideal candidate is detail-oriented, organized, and capable of leading a team while maintaining strong vendor, carrier, and internal relationships.

Requirements

High school diploma or equivalent required.
Minimum of 3–5 years of experience in accounts payable, receiving, shipping, inventory control, or warehouse operations.
Strong knowledge of accounts payable and receiving procedures.
Working knowledge of shipping, freight, and logistics processes, including carrier coordination and shipping documentation.
Understanding inventory management and purchasing processes.
Excellent organizational and time management skills.
High attention to detail and accuracy.
Effective verbal and written communication skills.
Proficiency in Microsoft Office, particularly Excel.
Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, or similar accounting software.
Ability to prioritize multiple tasks and meet deadlines.
Strong analytical and problem-solving skills.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Business Administration, Supply Chain, Finance, or a related field preferred.
At least 2 years of supervisory or leadership experience preferred.
Experience using ERP or accounting software.
Strong leadership, coaching, and team management abilities.

Responsibilities

Supervise the daily activities of the Receiving, Shipping, and Accounts Payable departments.
Oversee the receipt, inspection, and documentation of incoming shipments to ensure accuracy and quality.
Verify deliveries against purchase orders, packing slips, and receiving documentation.
Ensure incoming inventory is accurately recorded, labeled, and stored in accordance with inventory control procedures.
Oversee the picking, packing, labeling, and staging of outbound orders to ensure accuracy and on-time shipment.
Verify outbound shipments against sales orders, packing lists, and shipping documentation prior to dispatch.
Coordinate with carriers and freight providers to schedule pickups, track shipments, and resolve transit issues.
Ensure compliance with carrier, customer, and regulatory shipping requirements, including proper packaging and documentation (e.g., bills of lading, customs paperwork).
Review, approve, and process vendor invoices for accuracy and timely payment.
Match purchase orders, receiving documents, and invoices to ensure proper three-way verification.
Investigate and resolve discrepancies involving shipments, invoices, pricing, quantities, or damaged goods.
Reconcile vendor statements and maintain accurate accounts payable records.
Ensure compliance with company policies, accounting procedures, and internal controls.
Coordinate with purchasing, warehouse, operations, and finance teams to resolve receiving, shipping, and payment issues.
Monitor payment schedules to ensure vendors are paid according to agreed terms.
Maintain organized electronic and physical records for receiving, shipping, inventory, and accounts payable transactions.
Prepare monthly reports on receiving and shipping activities, inventory accuracy, invoice processing, outstanding payables, and departmental performance.
Train, schedule, coach, and evaluate departmental employees.
Assist with month-end and year-end closing activities and audits.
Recommend and implement process improvements to increase efficiency and accuracy.
Perform other duties as assigned.