Shipping and Receiving Administrator

The Vincit Group•Lumberton, NC

11d•Onsite

About The Position

This position is responsible for carrying out the day to day operations of the ZECO distribution warehouse. Under the direction of the Plant Manager Manager, the shipping and receiving Administrator prepares documentation, maintains records, and coordinates logistics for product shipment.

Requirements

High school diploma or GED
1-2 years of previous shipping experience
Unrestricted employment authorization to work in the US
Be at least 18 years of age
Project a professional appearance with the ability to represent our company in a positive manner to our customers and associates.
Ability to handle changing priorities and use good judgment in stressful situations.
Ability to organize and maintain a safe and clean work environment.
Detail oriented with strong organizational skills

Nice To Haves

Associate’s or Bachelor’s degree in logistics or a related field
3+ years of experience working in a shipping or receiving role in the chemical industry

Responsibilities

Prepares documentation, maintains records, and coordinates logistics for product shipment.
Safety operates a forklift for loading, unloading, and staging.
Wear mandatory PPE at all times.
Schedules and coordinates both Domestic and International freight forwarder transactions.
Ensures freight forwarders are selected based on company objectives for cost and delivery.
Maintains shipping records, including providing tracking or shipping history information to customers on request.
Prepares shipping paperwork as well as completes shipping transaction in appropriate systems.
Prepares boxes with appropriate labels for shipment as required.
Provide guidance to others within the facility.
Review open customer orders, create pick worksheets on an as needed basis to efficiently meet the customer shipping schedule and satisfy the requested ship dates.
Generate shipping output documents as required.
Generate customer invoicing upon shipping.
Audit waiting-to-ship reports daily to ensure all invoicing is completed.
Coordinate the shipping of freight by contacting appropriate freight carriers.
Communicate shipping volumes and priorities closely with the Warehouse Supervisor and 3rd party warehouses to optimize available resources.
Shop rates for prepaid shipments to ensure that we are getting the best possible freight rates.
Review and audit freight bills for billing accuracy.
Respond to billing questions from external freight payment services.
Formally document new or changed procedures.
Identify who requires training and execute training if needed.
Maintain knowledge of current international import/export regulatory requirements.
Update applicable standard operating procedures as necessary.
Participation in transportation-related project teams.
Perform other duties and special assignments upon request.