Sheriff Records Clerk Lead

Santa Fe County•Santa Fe, NM

9d•Onsite

About The Position

Works under the general supervision of the Records Supervisor. Acts as the lead worker in the absence of Records Supervisor. Performs all clerk functions unassisted and provides direction and support to Records Clerks. Types a variety of correspondence, forms, reports, etc. requiring a high degree of accuracy. Performs a variety of administrative tasks, including information collection, statistical computation, and verification and maintenance of official departmental records. In the absence of the Records Supervisor, the Lead Records Clerk will assume supervisory responsibilities. Assigns and delegates tasks and reports to Records Clerks. Manages, approves, and ensures quality of reports; communicates with and provides information to public, attorneys, and outside agencies as requested. Prepares, edits, and reviews correspondence, reports, invoices, and other documents from copy, rough draft, dictation machine, or instructions; compiles readily accessible data; performs background checks and responds to discovery requests as needed. Manages grant-funded officer operations, processes timesheets, and ensures appropriate payment. Receives and distributes incoming mail and prepares outgoing mail; answers phones and takes messages.

Requirements

Knowledge of spelling, punctuation, grammar, office methods, and records management.
Skill in supervising, leading, and delegating work.
Ability to type accurately from plain copy at a minimum of 50 words per minute.
Ability to understand and carry out verbal and written instructions.
Ability to operate various word-processing, spreadsheet, presentation, and database software programs, as well as copiers, scanners, and calculators.
Ability to prepare accurate, complete and legible reports.
Ability to communicate effectively, both verbally and in writing.
Ability to handle multiple projects and meet deadlines.
Ability to establish and maintain working relationships with associates, other agency units, and the public.
Ability to plan and organize work.
Ability to handle confidential matters.
Ability to handle stressful situations in a courteous and helpful manner.
High school diploma or equivalent.
Two (2) years of Records Clerk experience.
Must obtain and maintain Notary and Defensive Driving certifications within three (3) months of hire.
Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening.
Selected candidate must submit to and pass a county paid criminal background screening.
Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License.
Candidate must obtain and/or maintain all certifications required.

Responsibilities

Acts as the lead worker in the absence of Records Supervisor.
Performs all clerk functions unassisted and provides direction and support to Records Clerks.
Types a variety of correspondence, forms, reports, etc. requiring a high degree of accuracy.
Performs a variety of administrative tasks, including information collection, statistical computation, and verification and maintenance of official departmental records.
Assumes supervisory responsibilities in the absence of the Records Supervisor.
Assigns and delegates tasks and reports to Records Clerks.
Manages, approves, and ensures quality of reports.
Communicates with and provides information to public, attorneys, and outside agencies as requested.
Prepares, edits, and reviews correspondence, reports, invoices, and other documents from copy, rough draft, dictation machine, or instructions.
Compiles readily accessible data.
Performs background checks and responds to discovery requests as needed.
Manages grant-funded officer operations, processes timesheets, and ensures appropriate payment.
Receives and distributes incoming mail and prepares outgoing mail.
Answers phones and takes messages.