SGS Graduate Education Program Coordinator, Graduate School Programs

UT Southwestern Medical Center • Dallas, TX

13h • Onsite

About The Position

Works under direction to coordinate administration of educational programs for the Southwestern Graduate School Biomedical Sciences.

Requirements

• Bachelor's Degree In business administration, healthcare administration, or directly related field
• 4 years Related experience
• Will consider additional years progressively responsible administrative experience in business, medical, scientific or health care environment in lieu of education

Responsibilities

• Guides, analyzes, coordinates and evaluates program operation and procedures; develops and/or oversees development of budget for each program.
• Assists the Graduate Program Director and relevant faculty/staff members as needed in the preparation of graduate program documentation for SACS and T32 training grant review deadlines; facilitates internal & external program reviews and annual program reviews.
• Interprets and applies SACS and other national accrediting bodies' requirements and institutional policies to support compliance; monitors and disseminates information regarding various institutional and program accreditation; maintains knowledge of the rules, regulations, policies, administrative guidelines, and legal issues that impact or govern the graduate education programs.
• Coordinates program activities for assigned committee meetings to include: scheduling, notice deliveries, agendas, minutes transcription and reporting of the meetings.
• Prepares and monitors official graduate program correspondence to trainees to include all academic status changes and timelines to degree.
• Directs the educational auditing process of trainees, including tracking completion progress and identifying outliers while preparing plans for remediation of identified deficiencies.
• Prepares, edits and distributes correspondence and complex reports as needed for SGS leadership.
• Participates in the planning of programmatic events: information session, orientations, courses, qualifying exams, dissertation defenses, graduate program special topics seminars, retreats and symposia.
• Coordinates graduate program faculty appointment and reappointment process; a) works closely within the Graduate School Dean's Office for all faculty transactions and b) works closely with the Graduate Program Chair to prepare the appointment/reappointment data based on established guidelines from the Office of the SGS Dean.
• Manages programmatic intranet site and external internet sites for accuracy related to programmatic statistics, degree plans, course descriptions, faculty membership and outcomes.
• Acts as a liaison between the departmental offices, service departments and the individual graduate training programs.
• Provides SGS subject matter expertise as required by internal departments including Academic Information Systems, Campus Solutions and HCM teams, Registrar and Student Accounting offices as related to trouble-shooting software and processes.
• Creates and approves HCM forms when needed per training grant activity and/or departmental requests.
• Courteously facilitates and responds/resolves requests, complaints and communication with staff, faculty students and guests.
• Exercises good judgement, discretion and diplomacy in communications.
• Assists in the development of complex reports and presentations for the Graduate School Dean's Office.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level