Settlement Accountant
About The Position
The Settlement Accountant is responsible for managing the financial aspects of ticketed events and non-ticketed events, including Ducks games, concerts and special events, from pre-event budgeting through post-event settlement, analysis and general ledger reconciliation. This role works cross-functionally with operations, talent buyers, production teams, and finance to ensure accurate and timely settlement of events. This role will play a key role in maximizing event profitability and supporting financial planning with clean, real-time data. This position requires consistent evening and weekend availability, as most concerts and live events must be settled on-site with artists and promoters immediately following the show. As additional venues and programs come online and event volume grows, the role will support activity occurring several nights per week.
Requirements
- 2-3 years in a general accounting function
- Proficient in financial systems (D365 FO preferred)
- Proficient in Excel
- Meticulous and detailed-oriented
- Excellent communication and written skills
- Able to work flexible hours, including evenings and weekends as needed
- Bachelor's Degree
- 2+ years of experience
Nice To Haves
- Sports and entertainment experience preferred
Responsibilities
- Responsible for preparing pre-settlement estimates prior to each event (including programming and special events)
- Responsible for event settlements the night of each event or within timelines, working with systems, operations and production to gather all revenue and expense details in real time during all events
- Ensure that settlements are completed accurately and efficiently before the end of each event night and executing with promoter
- Initiate and prepare wire transfers to artists, promoters, or other settlement parties in accordance with contract terms
- Prepare post-event flash reports within 24 hours (or within timeline specified for event), summarizing performance against expectations
- Record and reconcile revenue streams including ticketing, rent, F&B, merchandise, sponsorship, and other ancillary income
- Capture and track any discrepancies or deviations from budget, and flag issues for follow-up
- Collaborate with operations and booking teams to build detailed pre-event budgets
- Maintain budget templates for various event types and ensure alignment with assumptions used in the annual budget process
- Support the rolling forecast process with updated event P&Ls
- Compare post-show/event actuals to pre-show/event budgets and annual budgets
- Provide event contribution margin analysis and identify cost-saving or revenue-generating opportunities
- Analyze historical data to inform pricing, budgeting, and vendor negotiations
- Reconcile event-related accounts to the general ledger
- Ensure all journal entries related to event settlements, accruals, and reclasses are accurately prepared and posted
- Track and reconcile prepaid and deferred revenue accounts related to events and sponsorships
- Assist with reconciling ticketing reports to system entries and bank deposits
- Prepare supporting schedules and documentation for monthly close review and audit support
- Build and maintain dashboards or trackers for event financial performance by venue or category including flash reports and actual to budget reports
- Present clear financial summaries to operations and executive leadership as needed
- Support ad hoc reporting and analysis requests related to events, bookings, and profitability
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
