Service Project Administrator
About The Position
As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, Trane Technologies is committed to putting the planet first. Sustainability is not just how we do business—it is our business. This position works closely with Area Service Manager(s) and is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. The portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.
Requirements
- High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
- Strong communication skills.
- Proactive approach with willingness to work independently as well as part of a team.
- Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
- Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
Nice To Haves
- Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
- Construction law and regulation knowledge is an asset.
- Familiarity with the operation of HVAC Systems preferred not required.
- Flexibility to work overtime/ weekends, as required.
Responsibilities
- Coordinate the transition of projects from Sales to Operations within enterprise business systems.
- Administer projects throughout entire life cycle to ensure contract compliance and successful delivery.
- Manage procurement processes per project requirements.
- Handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
- Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
- Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
- Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
Benefits
- Health insurance
- Holistic wellness programs with generous incentives
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- 401K match up to 6%, plus an additional 2% core contribution
- 15 vacation days
- 9 paid holidays
- 3 floating holidays
- Sick leave
- Additional options to support volunteer and parental leave.
- Educational and training opportunities through company programs
- Tuition assistance
- Student debt support
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
