Service Manager - East Campus Graduate Apartments

American Campus Communities•Austin, TX

12d•Onsite

About The Position

The Service Manager is a key member of the property leadership team, ensuring the efficient operation and maintenance of their assigned property. This role focuses on managing a team to help enhance resident experiences and maintain high maintenance standards. In this role, you will lead the service, groundskeeping, and housekeeping staff and operations. The ideal candidate will use strong leadership, training, planning, and communication skills to build team skillsets and improve property performance. The ideal candidate for the Service Manager role is a maintenance professional with strong technical and administrative experience and the ability to lead property maintenance operations and team performance. This role includes team management, work orders, preventative maintenance programs, vendor relationships, and supporting budget-related processes to ensure high property standards and a positive resident experience. Candidates should have a strong foundation across maintenance facilities areas and experience supporting or leading teams. While candidates may not have experience across every system or responsibility, they should be prepared to grow into full oversight of property maintenance operations. Our people are devoted to a culture of inclusion, diversity, and equality in the workplace and our communities. We are committed to intentionally executing an evolving set of goals specific to inclusion, diversity, and accountability, driven by empathetic leadership, and embraced by all. The core of American Campus culture involves everyone being fully invested in everything that we do down to picking up the smallest piece of trash. No matter their position or duration at any given property, everyone picks up trash because we take pride in our community. Serve as an American Campus representative and liaison in all interactions. Certain activities involved in this position may be photographed and/or video and audio recorded for quality control and/or training purposes. Compliance with the Photo, Video and Voice Recording Policy is a condition of employment.

Requirements

HVAC certification preferred.
2-3 years’ proven mid to high-level tech experience in residential facilities maintenance.
Management experience preferred.
Strong organizational, communication, and leadership skills.

Responsibilities

Manage the entire facilities maintenance team to enhance the resident experience, including managing the process for efficient execution of work orders, preventative maintenance, and vendor management at assigned property.
Recruit, hire, supervise, train, and develop team members and conduct cross-training for operational flexibility. Create a positive and engaging workplace for teams.
Manage work order processes, including execution, system close-out, verification, and vendor coordination.
Oversee property turn process and preparedness, as well as contract and manage vendors for efficient execution; assist Property Manager with hindsight in preparation for upcoming year.
Own the preventative maintenance plans for property; schedule, delegate, and track tasks to ensure completion.
Ensure property has adequate planning and response for inclement weather.
Collaborate with nearby ACC properties to share resources and support as needed.
Develop and supervise an inspection program for public areas and resident apartments to ensure ACC’s maintenance standards are consistently met.
Ensure the safe operation, compliance, preventative maintenance, and training for all facilities equipment and systems, adhering to health, safety, and OSHA regulations.
Manage maintenance performance to budget, in partnership with supervisor and regional support team.
Conduct performance evaluations of direct reports and performance discussions with team members.
Collaborate with supervisor and Human Resources on compensation adjustments for direct reports.
Ensure property is utilizing national partnerships for vendor management to reduce expenses, and leverage market-wide vendor services for consistency and scalability with nearby properties.
Ensure that any vacant retail spaces are well-maintained and ready for showings.
Communicate effectively with retail tenants regarding maintenance and timely updates.
Maintain property signage and curb appeal, ensuring high standards.
Manage contracts for services and vendors like snow removal, landscaping, etc.
Assess inventory and ensure proper resource allocation at assigned property.
Ensure teams maintain clean and orderly environment, including shops, mechanical rooms, storage and back-of-house areas.
Maintain key control oversight, including key box access.
Other duties as assigned by supervisor.
Carries out supervisor responsibilities, including interviewing, hiring, and training employees; planning assigning and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems.
Coach, train and develop a team while managing the workflow and prioritization of projects and ensuring on-time execution and completion.