Service Coordinator

The Frazier Company•Omaha, NE

34d•Onsite

About The Position

The Frazier Company is a family-owned heating, air conditioning, and plumbing contractor that has proudly served the Omaha metro area since 1929. We are committed to delivering exceptional customer service while providing a positive, team-oriented workplace for our employees. We are seeking an organized, friendly, and customer-focused Service Coordinator to join our growing service department. This position is ideal for someone who enjoys helping customers, thrives in a fast-paced environment, and enjoys working as part of a team. The Service Coordinator serves as one of the first points of contact for customers calling The Frazier Company. This position is responsible for answering incoming calls, gathering customer information, scheduling service requests, and ensuring customers are connected with the appropriate team member. Working closely with the Lead Service Coordinator, technicians, and office staff, the Service Coordinator helps maintain an organized service schedule while providing an outstanding customer experience.

Requirements

Excellent customer service and communication skills.
Professional phone etiquette.
Strong organizational skills and attention to detail.
Ability to multitask in a fast-paced office.
Positive attitude and willingness to learn.
Proficiency with Microsoft Outlook, Word, and Excel.

Nice To Haves

Previous customer service or office experience.
Experience in HVAC, plumbing, construction, or another home service industry.
Experience using dispatch or ERP software (Sage 100 Contractor experience is a plus).
Scheduling or dispatch experience is beneficial but not required.

Responsibilities

Answer incoming telephone calls professionally and courteously.
Greet customers with a positive and helpful attitude.
Gather accurate information regarding customers' service needs.
Schedule service appointments using company procedures.
Transfer complex service requests and scheduling issues to the Lead Service Coordinator when appropriate.
Answer basic questions regarding appointments, maintenance agreements, and company services.
Communicate appointment confirmations and scheduling updates to customers.
Provide outstanding customer service during every interaction.
Assist the Lead Service Coordinator with scheduling and dispatch activities.
Create and update service work orders in Sage 100 Contractor.
Maintain accurate customer records and equipment information.
Monitor technician schedules and communicate updates as directed.
Coordinate with technicians regarding customer information and job details.
Assist with maintenance agreement scheduling.
Help prepare the following day's schedule.
Process completed work orders.
Assist with invoicing support.
Maintain electronic customer files.
File and organize service documentation.
Assist with warranty paperwork as assigned.
Support office projects and administrative tasks.
Maintain a clean and organized work environment.