Service Billing Clerk & Admin

Legence • Edina, MN

1d • $28 - $31 • Onsite

About The Position

The Service Billing Clerk & Admin is accountable for assisting in service billing and administration functions for the Service & Special Project Managers. This involves creating invoices and credit memos, issuing them to customers by all necessary means, and updating customer files. This position will also be responsible for supporting Service & Special Project Managers with repair estimates, tracking down parts, filing warranty claims, returning parts, setting up repairs, and other miscellaneous tasks. This individual is responsible for answering inbound calls, communicating with technicians and providing a variety of administrative clerical functions as well.

Requirements

• General keyboarding skills with working knowledge of Microsoft Excel, Word, Outlook, and Adobe Acrobat.
• Must be Punctual, reliable, with positive energy
• Ability to be flexible as needed
• Excellent verbal communication and active listening skills
• Proven positive and professional attitude and strong verbal and written customers service skills
• High school diploma or general education degree (GED)
• Minimum two years’ administrative support and/or billing experience

Nice To Haves

• Construction-related business experience preferred.

Responsibilities

• Gather information from service technicians to formulate billings to clientele
• Gather and sort accounts payable vendor invoices to attach to service billings
• Enter billings into service software (SAGE 300 Construction & Real Estate)
• Distribute invoices to project managers for approval
• File all invoices
• Perform general administrative tasks to support Accounting & Operations staff.
• Perform general administrative tasks to support Sales, Project Management, and Operations staff.
• Provide Customer Service to both internal and external sources of whom we conduct business

Benefits

• Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
• Paid vacation, company-paid holidays, and paid sick leave
• 401(k) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED