Billing Clerk

OCF Realty•Philadelphia, PA

2d•Onsite

About The Position

OCF Realty, a top real estate and property management company in Philadelphia, is seeking a highly organized Billing Clerk to join its finance team. This role is responsible for managing the approval and payment of invoices for third-party vendors, handling related correspondence, and ensuring accurate data keeping. The ideal candidate is accurate, efficient, and deadline-driven, capable of managing invoices, approvals, and deadlines across multiple properties. Strong phone etiquette and the ability to liaise with vendors and utility representatives to resolve issues are also essential. This position is for someone who enjoys administrative work, is proficient with numbers, and wants to contribute to a team passionate about Philadelphia's neighborhoods.

Requirements

Proven experience as a billing administrator, or general accounting experience
Computer literacy is a must proficiency in Excel, Word, and Google Suite; familiarity with QuickBooks and/or AppFolio is a plus
Excellent organizational skills, with the ability to build and maintain processes for accurate reporting
A genuine passion for data entry, numbers, and getting the details right
Strong mathematical and reconciliation skills
An associate degree in finance or a related field is required

Nice To Haves

Are precise. You take pride in the accuracy of your work.
Are accountable. You're responsible and reliable, and your team can count on you to work independently and hit deadlines.
Manage your time well. You stay organized even when deadlines overlap, and you always get your work in on time, if not early.
Are a team player. You enjoy finding better ways of working together and are always open to improving how things get done.

Responsibilities

Process and pay invoices for local and outside vendors, utility providers (PECO, PGW, PWD, and others), and recurring in-house bills, ensuring accuracy and no duplicates.
Set up new vendors in AppFolio, requesting a sample invoice, W9, and COI, updating the tax field, and populating contact and payment information.
Complete daily reconciliation of the vendor ledger, plus weekly billing reconciliation against our maintenance software.
Reconcile vendor statements and communicate directly with vendors on payment status, pending invoices, and discrepancies.
Manage the shared billing inbox, which includes fielding vendor and utility correspondence, routing invoices for approval, and keeping everyone posted on payment status.
Coordinate utility transfers and landlord agreements, and manage vendor changes, as properties and tenants come on and off our books.
Input PECO and PGW billing and charge occupied units appropriately; support other utility billing (PWD, EMS, Guardian, and similar) as needed.
Oversee the billing VA, overseeing their work on in-house maintenance technician billing and other related responsibilities.
Handle one-off billing requests, like chargebacks and owner bill-backs, from other departments as they come up.