Service Advisor

Fix Group Management • Mishawaka, IN

2d • $70,000 - $90,000 • Onsite

About The Position

The Service Advisor is the primary point of contact for customers bringing their vehicles in for repair and/ or maintenance. The Service Advisor is responsible for greeting customers, addressing their vehicle issues, explaining necessary repairs and costs, communicating with technicians and ensuring timely service and delivery while maintaining customer satisfaction.

Requirements

• 3 or more years of experience as a Service Advisor or related position
• Must be able to work and complete work tasks in a timely fashion in an environment that has constant distractions and interruptions.
• Must possess a working knowledge of how to use a Windows computer, including the ability to type or dictate at least 30 words per minute, operate a cursor, view a computer monitor, operate an email account, and use common office software such as word processing and spreadsheet programs.
• Must be able to communicate in English fluently, both in verbal and in written form, including the use of a telephone.
• Must possess ability to count and know how to perform basic math functions using a calculator.
• Must be able to get into and out of various vehicles without assistance.
• Must be able to drive a motor vehicle with passengers.

Responsibilities

• Gather essential details at check-in, including VIN, mileage, build date, and customer concerns.
• Conduct a thorough walkaround of the customer’s vehicle during check-in, taking pictures and notes to document its condition.
• Ensure that all technician recommendations are justified with detailed notes. If a recommendation lacks proper documentation, return it to the technician for clarification before it can be sold to the customer.
• Provide prompt, courteous, and effective customer service, keeping customers updated on the repair process and completion times, and ensuring all concerns are addressed.
• Sell recommended repairs and maintenance based on the company’s profit matrix while maintaining required metrics such as average repair order, close-ratio, gross profit, gross profit per hour, and effective labor rate. Clearly explain to customers the importance of the recommended repairs and build value in the services offered.
• Maintain effective communication with the Store Manager, Shop Foreman, Technicians, and Parts Manager to ensure completion times are met and maintain productive workflows.
• Collaborate with Quality Control Technicians to ensure each vehicle is quality-checked before release.
• Develop estimated completion times by collaborating with technicians and communicate these timelines to customers, regularly adjusting and updating expectations to provide accurate information and minimize misunderstandings.
• Regularly update customers throughout the repair process, including providing a "no update" update.
• For customers with waiting appointments, escort them to the shop and introduce them to the technician. Present findings and quotes within 15 minutes of the vehicle being pulled in.
• Create and manage repair orders upon customer check-in, accurately quote repairs, and provide invoices upon vehicle pickup.
• Assist customers with extended warranties by initiating claims and informing them about coverage, deductibles, and necessary documentation for payment upon completion.
• Regularly update the status board for all clients, moving magnets as the process progresses and ensuring the RO status is updated in Tekmetric.

Benefits

• Great schedule - no late nights or weekends!
• Health Insurance (50%+ company paid premiums)
• Dental Insurance (50% company paid premiums)
• Vision Insurance
• 401K Plan with Company Match
• Accident and Critical Illness Coverage
• Short-Term Disability
• Employer-paid Life Insurance
• Employer-paid Long-Term Disability
• Paid Vacation, Holidays, and Sick Days
• Employee Assistance Program
• Team-oriented working environment
• Growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed