Service Administrator Sr. - Power Systems

Ring Power•Riverview, FL

1d•Onsite

About The Position

Manages all administrative functions for the Service Manager. Responsible for providing administrative support to multiple assigned leadership, responsible for partnering with the leadership in the daily business activities and project coordination, while handling sensitive and confidential information in a professional proactive manner. Accurate & timely completion of routine daily, weekly, monthly tasks as assigned (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.). Prepares correspondence, bills, statements, receipts, checks, purchase orders or other documents. Ensure information is accurate, copied and saved for reference daily. Ensures cash sale work orders are prepared and processed correctly and are given to the Service Manager or job supervisor for collection. Processes the payment, deposit and sends to the Credit Department with a transmittal and deposit slip. Ensures that time sheets are processed each day and time is entered into the system. Ensures payroll sheets for the proceeding week are totaled, authorized, and sent to the Payroll Department each Monday. Assists with meeting preparation (documents, presentations, catering, etc.) for leadership team. Maintains petty cash. Ensures that all money is accounted for at all times and kept safe during non-work hours. Completes petty cash reports, as necessary. Ensures Service Manager has signed off on it and then submit to the Accounting Department. Assists employees and Human Resources in the administration of various insurance and benefit programs. Responsible for screening and routing incoming calls and managing correspondence. Ensures that all calls are handled in the most professional manner. Performs other duties as assigned.

Requirements

Formal Education: High School diploma or GED
Experience: 5-6 years
Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
Well versed in Microsoft Office Programs
Experienced and capable in retrieving, analyzing and processing data with the use of a computer
Capable of data entry of 35WPM+

Nice To Haves

High degree of emotional intelligence
Updating of Knowledge: Job requirements change requiring re-training to stay current every 1-2 years.
Problem Solving: Job requires problem solving ability, established examples / guidance are not always available
Creativity: Job requires some creativity to generate solutions or improve effectiveness within well-established boundaries.
Autonomy: Assignments allow some discretion in decision making and setting priorities within well-established parameters.

Responsibilities

Manages all administrative functions for the Service Manager.
Provides administrative support to multiple assigned leadership.
Partners with leadership in daily business activities and project coordination.
Handles sensitive and confidential information in a professional proactive manner.
Accurate & timely completion of routine daily, weekly, monthly tasks (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.).
Prepares correspondence, bills, statements, receipts, checks, purchase orders or other documents.
Ensures information is accurate, copied and saved for reference daily.
Ensures cash sale work orders are prepared and processed correctly and given to the Service Manager or job supervisor for collection.
Processes payment, deposit and sends to the Credit Department with a transmittal and deposit slip.
Ensures time sheets are processed each day and time is entered into the system.
Ensures payroll sheets for the proceeding week are totaled, authorized, and sent to the Payroll Department each Monday.
Assists with meeting preparation (documents, presentations, catering, etc.) for leadership team.
Maintains petty cash.
Ensures all money is accounted for at all times and kept safe during non-work hours.
Completes petty cash reports, as necessary.
Ensures Service Manager has signed off on petty cash reports and submits them to the Accounting Department.
Assists employees and Human Resources in the administration of various insurance and benefit programs.
Screens and routes incoming calls and manages correspondence.
Ensures all calls are handled in the most professional manner.
Performs other duties as assigned.