Service Administrator - Power Systems

Ring Power•Palm Bay, FL

5h•Onsite

About The Position

Manages all administrative functions for the Service Manager. Responsible for providing administrative support to multiple assigned leadership, responsible for partnering with the leadership in the daily business activities and project coordination, while handling sensitive and confidential information in a professional proactive manner. Accurate & timely completion of routine daily, weekly, monthly tasks as assigned (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.). Prepares correspondence, bills, statements, receipts, checks, purchase orders or other documents. Ensure information is accurate, copied and saved for reference daily. Ensures cash sale work orders are prepared correctly and are given to the Service Manager or Shop Foreman for collection. Processes the payment, deposit and sends to the Credit Department with a transmittal and deposit slip. Ensures that time sheets are processed each day and time is entered into the system. Ensures payroll sheets for the proceeding week are totaled, authorized, and sent to the Payroll Department each Monday. Assists with meeting preparation (documents, presentations, catering, etc.) for leadership team. Maintains petty cash. Ensures that all money is accounted for at all times and kept safe during non-work hours. Completes petty cash reports, as necessary. Ensures Service Manager has signed off on it and then submit to the Accounting Department. Assists employees and Human Resources in the administration of various insurance and benefit programs. Responsible for screening and routing incoming calls and managing correspondence. Ensures that all calls are handled in the most professional manner. Performs other duties as assigned.

Requirements

Formal Education: High School diploma or GED
Experience: 1-2 years
Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
Well versed in Microsoft Office programs.
Experienced and capable in retrieving, analyzing, and processing data with the use of a computer.
Capable of data entry of 35WPM+

Nice To Haves

Job requirements change requiring re-training to stay current every 1-2 years.

Responsibilities

Manages all administrative functions for the Service Manager.
Provides administrative support to multiple assigned leadership.
Partners with leadership in daily business activities and project coordination.
Handles sensitive and confidential information professionally and proactively.
Completes routine daily, weekly, and monthly tasks accurately and timely (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.).
Prepares correspondence, bills, statements, receipts, checks, purchase orders, or other documents.
Ensures information is accurate, copied, and saved for reference daily.
Ensures cash sale work orders are prepared correctly and given to the Service Manager or Shop Foreman for collection.
Processes payments and deposits, and sends them to the Credit Department with a transmittal and deposit slip.
Ensures time sheets are processed daily and time is entered into the system.
Ensures payroll sheets for the preceding week are totaled, authorized, and sent to the Payroll Department each Monday.
Assists with meeting preparation (documents, presentations, catering, etc.) for the leadership team.
Maintains petty cash.
Ensures all money is accounted for at all times and kept safe during non-work hours.
Completes petty cash reports as necessary.
Ensures Service Manager signs off on petty cash reports and submits them to the Accounting Department.
Assists employees and Human Resources in the administration of various insurance and benefit programs.
Screens and routes incoming calls and manages correspondence.
Ensures all calls are handled in the most professional manner.
Performs other duties as assigned.