Service Administrator - Power Systems

Ring Power Corporation•Palm Bay, FL

2d•Onsite

About The Position

Manages all administrative functions for the Service Manager. Responsible for providing administrative support to multiple assigned leadership, responsible for partnering with the leadership in the daily business activities and project coordination, while handling sensitive and confidential information in a professional proactive manner. This role involves accurate and timely completion of routine daily, weekly, and monthly tasks, including payroll/time management, reports, internal control reporting, and meeting scheduling. The administrator prepares correspondence, bills, statements, receipts, purchase orders, and ensures information is accurate and saved for reference. They also ensure cash sale work orders are prepared correctly, process payments and deposits, and manage time sheets and payroll processing. Assistance is provided for meeting preparation, petty cash management, and administration of insurance and benefit programs. The role also includes screening and routing incoming calls and managing correspondence professionally.

Requirements

Formal Education High School diploma or GED
Experience 1-2 years
Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
Well versed in Microsoft Office programs
Experienced and capable in retrieving, analyzing and processing data with the use of a computer
Capable of data entry of 35WPM+

Nice To Haves

Updating of Knowledge Job requirements change requiring re-training to stay current every 1-2 years.
Problem Solving Job requires problem solving ability, established examples / guidance are not always available
Creativity Job requires some creativity to generate solutions or improve effectiveness within well-established boundaries.
Autonomy Job is regularly monitored to determine outcomes. Assignments allow some discretion in decision making and setting priorities within well-established parameters.

Responsibilities

Manages all administrative functions for the Service Manager.
Provides administrative support to multiple assigned leadership.
Partners with leadership in daily business activities and project coordination.
Handles sensitive and confidential information professionally and proactively.
Accurate & timely completion of routine daily, weekly, monthly tasks (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.).
Prepares correspondence, bills, statements, receipts, checks, purchase orders or other documents.
Ensures information is accurate, copied and saved for reference daily.
Ensures cash sale work orders are prepared correctly and are given to the Service Manager or Shop Foreman for collection.
Processes the payment, deposit and sends to the Credit Department with a transmittal and deposit slip.
Ensures that time sheets are processed each day and time is entered into the system.
Ensures payroll sheets for the proceeding week are totaled, authorized, and sent to the Payroll Department each Monday.
Assists with meeting preparation (documents, presentations, catering, etc.) for leadership team.
Maintains petty cash, ensuring all money is accounted for and kept safe.
Completes petty cash reports, as necessary, ensuring Service Manager sign-off and submission to the Accounting Department.
Assists employees and Human Resources in the administration of various insurance and benefit programs.
Responsible for screening and routing incoming calls and managing correspondence.
Performs other duties as assigned.