Service Administrative Assistant

Human Resources Team•San Antonio, TX

1d•Onsite

About The Position

Impact Fire Services is seeking an Administrative Assistant to provide Fire Alarm administrative support for the San Antonio office. This role requires an individual who is efficient, comfortable working as part of a team, and possesses the ability to multitask while managing complex schedules and administrative support. The ideal candidate is resourceful, a good problem solver, organized, and ensures timely completion of workload. This position is located in San Antonio, TX.

Requirements

Experience in an Administrative Assistant role
Current use of MS Office Suite (Word, Excel) in a proficient manner
Ability to analyze and revise operating practices to improve efficiency
Detail oriented and comfortable working in a fast-paced office environment
Exceptional communication skills
Superior organization skills and dedication to completing projects in a timely manner
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

Nice To Haves

Fire Protection/Fire Alarm administrative experience is a plus

Responsibilities

Manage workflow ensuring that deadlines are met and work is completed correctly
Handle fire alarm permitting and gather all that is needed to provide to designers to their job immediately after receiving folder.
Communicate between sales, management, and designer as needed.
Submit jobs for permitting and pay fees online to necessary AHJs (Authority Having Jurisdictions) and monitor permit status daily.
Tracking design process and expectancies.
Be able to answer questions on weekly meetings where we stand on getting job permitted, or state what may still be needed.
Create closeouts when jobs are completed and file accordingly.
Take all necessary documents and place in job file as they are created.
Assist in training staff members and new hires
Implement and monitor programs as directed by management, and see the programs through to completion
Generate memos, emails and reports when appropriate
Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines

Benefits

Competitive compensation
Pay is on a weekly cycle, every Friday
Career Advancement Opportunities
Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
Company paid short and long-term disability
Immediately vested in our 401(k) company match
Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success.
Exceptional guidance and support from our managers
Collaborative culture & environment
Robust training opportunities with company reimbursement upon achieving required licensing
Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
Opportunity to work alongside some of the best talent in the fire protection industry