Senior Vice President, Loan Administration

Antares • Chicago, IL

5d

About The Position

The Senior Vice President, Loan Administration, reporting into the Managing Director, Operations Lead, is a critical part of Antares, responsible for ensuring the accurate, timely, and controlled processing of investment activity across the firm’s credit portfolios. The SVP, Loan Administration, plays a key leadership role in overseeing the end‑to-end administration of loan activity and ensuring all transactions and lifecycle events are accurately recorded in Wall Street Office (WSO) in accordance with documented processes and control standards. This role is responsible for leading global loan administration teams, partnering with internal stakeholders, and coordinating with external agents and counterparties to support scalable, institutional‑grade operations as the firm continues to grow.

Requirements

• Bachelor’s degree in Finance, Accounting, Business, or a related field.
• 15+ years of experience in loan administration, loan operations, or investment operations within an asset manager, bank, or financial services organization.
• Demonstrated expertise with Wall Street Office (WSO) or comparable loan administration platforms.
• Proven experience leading global teams, including onshore and offshore delivery models.
• Strong knowledge of leveraged loans, private credit, syndicated lending, and loan lifecycle events.
• Deep understanding of loan administration processes, controls, and data flows.
• Strong leadership and people‑management capabilities in a global environment.
• Ability to partner effectively across front, middle, and back‑office functions.
• Excellent written and verbal communication skills, including external stakeholder engagement.
• Strong analytical, problem‑solving, and process‑improvement skills.
• High proficiency with loan systems, reporting tools, and Microsoft Office applications.
• Must have unrestricted authorization to work in the United States.
• Must be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and background check.
• Must be willing to work from [Enter Location(s)] and travel as necessary.

Nice To Haves

• Advanced degree or professional certification (e.g., CPA, CFA).
• Experience supporting private credit, CLO, or complex fund structures.

Responsibilities

• Provide strategic and day‑to-day leadership over loan administration activities, including deal setup, trade booking, lifecycle events, cash activity, and ongoing servicing across bilateral, syndicated, and agented facilities.
• Ensure all loan activity is accurately, timely, and consistently recorded in Wall Street Office (WSO), supported by strong controls, audit trails, and exception management.
• Lead and develop onshore and offshore teams, establishing clear roles, performance expectations, coverage models, and escalation paths.
• Own and maintain comprehensive standard operating procedures (SOPs), ensuring processes are well documented, reviewed regularly, and aligned with regulatory and audit expectations.
• Act as a primary point of contact for external agents, trustees, custodians, fund administrators, and counterparties, ensuring effective coordination and issue resolution.
• Partner closely with internal teams including Investment, Finance, Fund Accounting, Technology, Risk, and Compliance to support system rollout, resolve issues, and drive continuous improvement.
• Collaborate with Technology to enhance WSO workflows, reporting, and integrations, supporting automation, scalability, and data quality improvements.
• Lead operational risk management efforts, including audit engagement, remediation of findings, and proactive identification of control enhancements.
• Support operational readiness for new products, structures, and growth initiatives.

Benefits

• Our benefit offerings include medical, dental and vision coverage, employer paid short & long-term disability and life insurance, 401(k), profit sharing, paid time off, Maven family & fertility benefit, parental leave (including adoption, surrogacy, and foster placement), as well as other voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive