Senior Travel Coordinator, Princeton, NJ - Hybrid

Sun Pharmaceutical Industries Ltd•Princeton, NJ

1d•$84,500 - $103,500•Hybrid

About The Position

Responsible for managing all aspects of corporate travel for North American business, including booking domestic and international flights and accommodations, ensuring compliance with company travel policies, and delivering a seamless travel experience for employees. This role provides support for both routine and urgent travel needs. This position serves as a key point of contact for travel related inquiries, travel reporting and training for employees on use of Travel booking system.

Requirements

Minimum of two years’ experience in travel services required
Knowledge of both domestic travel and international travel bookings.
Strong communication and interpersonal skills.
Proficiency in a travel booking software (e.g. Concur, Galileo, Sabre) required
Prior experience in effectively handling multiple projects/demands.
Computer Skills – Proficiency with MS Outlook, Excel, Word required

Nice To Haves

experience in a corporate travel environment preferred
College degree preferred.
Experience supporting conference/event travel a plus
PowerPoint a plus

Responsibilities

Plan and coordinate domestic and international travel for employees, executives and guests. Booking flights, hotel and ground transportation, and any other travel services.
Ensure all travel arrangements comply with company policies and are aligned with budget.
Maintain accurate travel records and documentation for reporting, payment of American express and all audit purposes.
Liaise with HR and Finance for travel approvals, reimbursement and tracking of expenses.
Assist with documents for international travelers including Travel Visa, information on Vaccinations needed and service provided by Sun, and other travel formalities.
Provide timely updates and communication to travelers related to itineraries and changes of travel plans from vendors.
Stay up to date on all travel advisories, international regulations for countries where employees travel due to company business.
Partner with Meetings division helping employees and designated travel services company for conference/large meeting events to communicate registration and air needs, status meetings and continuous communication throughout program.
Prepare monthly/Quarterly/Annual reporting on company travel and travel expenses, as requested.
Provide VIP travel service to identified company executives.
Work with procurement team to identify vendors for negotiation of discount rates and / or amenities due to travel volumes
Assist employees in using Concur travel system and with passport resets.
Provide after-hours and weekend emergency travel support in situations where assistance from American Express GBT team is unavailable or unable to assist, using a company provided cellular phone.