Senior Support Assistant - School of Dentistry

UTHealth Houston•Houston, TX

1d•Onsite

About The Position

This position offers a vital role in our Instrument Rental Program, ensuring essential instruments are available for clinical and educational support. You'll manage diverse tasks, from inventory and logistics to financial tracking, directly contributing to operational efficiency and customer satisfaction. It's a chance to make a tangible impact in a dynamic environment. Position Summary: This is a second step entry level job that performs most routine tasks under more generally defined supervision. Performs a variety of moderately complex clerical tasks to support assigned area. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

Requirements

High School Diploma or equivalent required
Three (3) years of general office experience.
May substitute required experience with equivalent years of education beyond the minimum education requirement.
Prior experience scheduling and maintaining calendars & travel itineraries.
Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
FMS training with a passing score may be required.
Use of University financial systems may be required.
Employees must permanently reside and work in the State of Texas.

Nice To Haves

Prior experience with preparing meeting materials or general reports preferred.

Responsibilities

Responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.
Drafts correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.
Schedules and maintains calendars, travel itineraries, and coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
May maintain and reconcile assigned financial records/ reports for area.
Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
Assists with data entry and basic processing for the financial and/or human resources systems.
Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed.
May prepare and distribute meeting minutes.
Maintains office supplies and equipment.
Screens calls and emails and receives and directs visitors.
Retrieves information from departmental and/or project records.
May handle confidential information and sensitive issues.
May train entry level clerical staff.
Handles basic to moderately complex inquiries.
May be assigned routine budget or financial responsibilities by supervisor.
Advises on policy and processes as assigned by supervisor.
Other duties as assigned.

Benefits

100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Awesome retirement/pension plan
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care