Senior Supervisor, Customer Experience & Order Management - IHFM

Edwards Lifesciences•Irvine, CA

11d•$81,000 - $116,000•Onsite

About The Position

This position provides order management and front-line leadership to our hospital customers and our field sales organization. This person will propose, promote, and implement scalable support solutions which allow the function to grow with the organization. In times of high demand, this person will fill in as additional front-line support taking customer orders and addressing concerns. This position will be onsite full-time our Irvine, California location.

Requirements

Bachelor's Degree in-depth technical knowledge and experience in assigned work area, and substantial experience in customer facing environment, with skill levels exceeding the requirements of the Supervisor II or equivalent work experience based on Edwards criteria required
At least 4 years’ experience with full responsibility for all personnel including hire/fire authority and handling of relevant aspects of employee relations or equivalent work experience based on Edwards criteria
Experience leading and fostering multi-cultural teams with cultural sensitivity or equivalent work experience based on Edwards criteria
Proven project management expertise or equivalent work experience based on Edwards criteria

Nice To Haves

Experience working in a medical device industry or equivalent work experience based on Edwards criteria preferred
Proven expertise in Microsoft Office Suite with working knowledge of Enterprise Resource Planning (ERP) system, preferably JDE
Excellent communication and interpersonal relationship skills; possessing strong collaboration skills in partnering with cross functional stakeholders in order to achieve objectives, as well as mediating differences to achieve consensus
Strong knowledge and understanding of Edwards policies and procedures as it relates to customer service
Strong knowledge on Edwards products and customers
Strong ability to supervise/lead employees
Ability to work effectively in a cross-functional team environment
Ability to manage confidential information with discretion
Excellent customer service skills with ability to negotiate and resolve difficult situations
Excellent problem-solving skills
Ability to build and maintain strong relationships across the organization to influence and achieve objectives
Ability to prioritize competing objectives in a fast paced environment
Strict attention to detail
Ability to interact professionally with internal customers and cross functional teams
Ability to work in a fast paced dynamic, and constantly changing work environment
Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Responsibilities

Subject matter expert on company order systems and processes and able to work cross functionally building out processes and procedures.
Will hire, train, and supervise front-level customer service team members.
Assure that customer service team members are following company policies and procedures to accurately and timely process order entry transactions.
Investigate errors or issues in the customer service process, including shipping, receiving, billing, etc., to determine root cause and recommend corrective action as needed.
Responsible for maintaining field trunk stock reconciliation and the SOP related to trunk stock.
Partner with cross-functional peers in Operations, Marketing, Shipping, etc., to assure stock availability, timely distribution, and customer satisfaction.
Conduct periodic audits of departmental activities to assure compliance with business processes and workflows; make appropriate corrections based on findings.
Develop and maintain customer service metrics to be provided to Sales or other organizational leadership on a regular and/or ad hoc basis.
Document and manage customer complaints as appropriate.
Develop and manage relationships with internal and external partners and customers to ensure that expectations are being met.
Develop annual team and individual goals; track progress throughout the year and provide feedback to team and management as appropriate.
Provide training, direction, developmental and performance feedback to customer service team members on an ongoing basis.
Assure that customer data is validated at time of order for pricing, terms, exception, or any special shipping requirements; order processed from entry through shipment and invoicing.
Assist the sales team with account inquiries and problems involving carrier concerns, product availability, pricing, and billing.
Successfully resolve escalated customer issues with professionalism and a genuine desire to promote customer advocacy and exceed customer expectations.
Assure that product returns are handled in adherence with regulatory and documentation requirements.
Work with Operations and Shipping teams to assure that orders are being shipped timely and accurately, and partner in identifying areas where processes can be improved.
Respond to all customer complaints immediately and notify all relevant parties; escalate as appropriate.
Maintain appropriate level of confidentiality to customers or company matters.
Actively promote and support the Quality Management System, Quality Objectives, and Quality Policy.
Assure that you and functional subordinates (if applicable) are trained on all applicable procedures and processes according to Good Manufacturing Practices, applicable FDA and Regulatory requirements.
Perform job functions in a safe and effective manner.