Senior Subcontracts Administrator
About The Position
The Senior Subcontracts Administrator builds, standardizes, and scales the subcontracting function supporting all CBRE Government Services portfolios. This is a full-time, salaried, project-funded role through March 31, 2027, with the potential to extend beyond that date. Reporting to the Sr. Manager of Subcontracts & Procurement, the position partners with Operations to implement consistent subcontracting processes, administer a portfolio of subcontracts, and ensure compliance with government contracting requirements and internal policies and procedures. The role requires deep FAR/DFARS knowledge, strong subcontract administration experience, structured change-management capability, and a proactive, solution-oriented approach. As the first point of escalation, the position provides decisive guidance to subcontract administration staff and helps resolve issues quickly and effectively.
Requirements
- Bachelor’s degree in supply chain or an equivalent functional area.
- 6 + years end-to-end subcontract administration for a government contractor, including process improvement and change management.
- Advanced knowledge of federal acquisition processes, FAR/DFARS, and labor laws applicable to government contractors, including the Service Contract Act and Davis-Bacon Act.
- Ability to negotiate complex subcontract terms with confidence and diplomacy and align subcontract strategies with program and business objectives.
- Ability to rapidly assess risks, costs, and performance issues; develop practical solutions; and anticipate concerns before escalation.
- Collaborative leadership builds trust across Business Development, Operations, Finance, and Legal and supports the development of junior administrators.
- Resilience and adaptability under tight deadlines, audits, shifting priorities, and changing regulatory requirements.
- Clear communication that translates complex contract terms into plain language and provides concise, actionable updates to executives and program managers.
- Proven program-management capability with strong organization, attention to detail, and advanced proficiency in Microsoft Word, Excel, Access, and PowerPoint.
Responsibilities
- Lead change management initiatives to implement a consistent subcontracting model across multiple business lines.
- Partner with Operations leaders to define roles and responsibilities: Operations owns requirements, scopes, and budgets; Supply Chain leads solicitation strategy, competitive evaluation, award recommendations, and subcontract file compliance.
- Facilitate workshops and process-mapping sessions to clarify handoffs throughout the subcontract lifecycle.
- Drive adoption of standardized intake processes, documentation requirements, approval gates, and service expectations.
- Collaborate with Operations on award recommendations so technical, commercial, and compliance factors are fully considered.
- Establish communication routines and partnership structures supporting performance monitoring, corrective actions, change management, and closeout.
- Manage the full lifecycle for assigned key subcontracts, including solicitation, negotiation, award, administration, and closeout.
- Pre-award/Solicitation: Partner with Operations to understand requirements, strengthen procurement-type justifications, and prequalify suppliers as appropriate.
- Negotiation: Confirm requirements are met and achieve best value or lowest price technically acceptable (LPTA).
- Award: Follow required procedures to oblige funding and execute subcontracts and system purchase orders.
- Administration: Support dispute resolution, invoice clarifications, subcontractor performance management, changes, and closeout.
- Serve as a subject-matter expert on FAR, DFARS, the Service Contract Act, Davis-Bacon Act, collective bargaining agreements (SCA/DBA/CBA), other federal regulations, and company policies.
- Coordinate with Finance, Legal, Compliance, and Supply Chain to align subcontractor deliverables with program milestones, support seamless execution, and resolve performance issues.
- Mentor junior subcontract administrators and cross-functional business partners; provide subcontract administration guidance to mentor/protege small businesses as needed.
- Apply a continuous-improvement mindset to challenge the status quo, conserve resources, and enable greater focus on strategic initiatives.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
