Senior Subcontracts Administrator

Advanced Acoustic Concepts • Clarksburg, MD

2d • Hybrid

About The Position

Advanced Acoustic Concepts, LLC, a wholly owned subsidiary Thales Defense & Security Inc., is a technical leader in the fields of sonar systems, sonar signal processing, acoustic training systems, and open architecture system and software integration. The venture focuses on emerging areas in the undersea warfare domain where the customer has identified mission-critical needs. This position involves conducting proposal preparation, subcontract negotiation, and administration of complex subcontracts. The role requires developing subcontract specifications, requirements, statements of work, and terms and conditions for the procurement of materials, equipment, and services in support of multiple contract types.

Requirements

• Bachelor’s degree in related discipline with 5+ years of related experience.
• Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS).
• Basic understanding of contract/purchase order terms and conditions and detailed knowledge of the government contracting process including sole source and competitive procurements.
• Knowledge of the terms and conditions appropriate for different contract types (FFP, CPFF, CPIF, T&M, IDIQ, etc.) and their proper use.
• Knowledge of source selection/evaluation process including cost and price analysis.
• Knowledge of requirements for administration of government property.
• Knowledge of government subcontract administration duties including subcontract flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention.
• Knowledge of proper drafting, negotiation and use of subcontracts, POs, teaming and other forms of agreements.
• Excellent verbal and written communication skills.
• Basic understanding of subcontract/agreement briefings, negotiation and review.
• Basic knowledge of monitoring contracts/subcontracts.
• General computer proficiency and familiarity with Microsoft Office programs.

Nice To Haves

• Maintain effective internal and external customer relations.
• Perform special projects as requested.
• Train internal staff on subcontract-related topics.
• Lead and/or mentor team of subcontract administrators.

Responsibilities

• Conduct proposal preparation, subcontract negotiation, and administration of complex subcontracts.
• Develop subcontract specifications, requirements, statements of work, and terms and conditions for the procurement of materials, equipment and services (including engineering development programs) in support of multiple contract types.
• Provide strategy and recommendations to internal staff and subcontractors on procurement issues.
• Review requirement documents (i.e., statement of work and specifications) for clarity and adequacy, and obtain necessary revisions from the program management.
• Select or recommend subcontractors.
• Ensure products and services obtained by the team meet quality, cost and schedule objectives in accordance with program and company requirements.
• Evaluate proposals and monitor company performance on subcontract obligations.
• Negotiate subcontract terms and conditions including price, delivery, quality, and performance requirements.
• Negotiate required special terms.
• Ensure independent price/cost analyses are performed as needed.
• Document the entire fact-finding and negotiation process.
• Develop the subcontract document, ensuring it complies with Government, Corporate and Company requirements.
• Coordinate additions, deletions, or modifications to subcontracts.
• Participate in subcontractor surveys and program reviews.
• Negotiate and administer agreements between the company/customers/subcontractors/vendors ensuring adherence to company policy, government specifications and requirements.
• Monitor subcontract performance on government contracts.
• Respond to standard inquiries regarding subcontract obligations and revisions.
• Provide subcontract advice to program managers, engineering personnel, and other related functions such as finance, quality, and contracts administration, and perform other duties and responsibilities as required.
• Support, communicate, reinforce and defend AAC’s mission, values and culture.

Benefits

• Competitive Salary
• Yearly Incentive Compensation Plan
• Medical insurance for self and eligible family members
• Generous 401(k) program - up to 7% company contribution and 100% immediate vesting
• Tuition Reimbursement
• Paid time off and paid holidays
• Paid maternity, paternity, and parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Senior