Senior Student Program Coordinator, Department of Design

The University of Texas at Austin•Austin, UT

3d•Hybrid

About The Position

The Department of Design seeks a highly organized and collaborative Senior Student Program Coordinator to support its undergraduate and graduate academic programs. The position provides comprehensive administrative coordination focused on curriculum management, program operations, and student support, working closely with the Department Chair, Associate Chair, Program Heads, faculty committees, and campus partners. The role coordinates curriculum development and administration, catalog maintenance, committee activities, assessment, accreditation support, and institutional reporting. It also oversees graduate program operations, including admissions, recruitment, enrollment tracking, student progression, and communication with prospective and current graduate students. The coordinator administers departmental scholarships, fellowships, and graduate funding; maintains financial and program records; analyzes data; and prepares reports and dashboards to support planning and decision-making. Work is performed in a standard office environment and remotely as necessary. The regular schedule is Monday through Friday, 8 a.m. to 5 p.m.; periodic work outside normal business hours, including evenings and weekends, is required. The position is based at the UT Main Campus. The salary is a fixed rate of $59,500.

Requirements

Bachelor’s degree; relevant education, academic, or work experience may be substituted as appropriate.
At least five years of experience in academic administration, marketing, or event coordination.
Experience with Microsoft Office Suite, especially Outlook and Excel, and Adobe Creative Cloud.
Strong organizational, communication, and project management skills.
Demonstrated ability to manage complex, detail-oriented tasks with a high level of accuracy.

Nice To Haves

Master’s degree in an arts-related or relevant field.
Experience working with graduate students in an administrative or advising capacity at a university or academic institution.
Experience with international student matters.
Direct experience with UT systems, including UT Mainframe applications such as NRRECS, NRTTVR, and GSADM; FaSET; Course Instructor Surveys (CIS); Course Inventory Management; final exam reporting; grade reporting; course flags; the registration system; and DocuSign.

Responsibilities

Partner with the Department Chair and Associate Chair to execute processes and initiatives for undergraduate and graduate programs.
Provide day-to-day administrative support to Program Heads.
Coordinate the administrative work of the Curriculum Committees and Graduate Studies Committee, including scheduling, agenda preparation, documentation, and tracking approved actions.
Manage curriculum administration, including course inventory maintenance, catalog updates, and required submissions.
Liaise with faculty and campus offices to ensure curriculum materials are complete, accurate, and submitted on schedule.
Work with the Department Chair’s proxy to organize assessments and maintain official curriculum-action records for assessment, accreditation, and reporting.
Coordinate graduate admissions workflows and support admissions committees.
Plan and manage recruitment communications and departmental events for prospective students.
Manage applicant records and admissions communications through recruitment and admissions decisions.
Monitor enrollment status and academic milestones to support student progression and on-time graduation.
Manage the use, distribution, and allocation of scholarships and graduate funds.
Serve as the primary administrative contact for current and prospective graduate students on program requirements, policies, and academic procedures.
Coordinate routine program communications, including admissions updates, milestone reminders, and academic notifications.
Provide procedural guidance on enrollment, degree progress, and applicable university policies.
Administer departmental scholarships, fellowships, and professional development funds in accordance with university policies.
Coordinate funding application, award notification, allocation, and tracking processes.
Maintain accurate financial records and collaborate with Business Affairs on compliance, reconciliation, and reporting.
Analyze admissions, enrollment, curriculum, and program activity data to support planning and decision-making.
Prepare summary reports and dashboards for department leadership.
Ensure departmental processes comply with Graduate School, university, and Department of Design academic and administrative policies.