Senior Staff Assistant

Military Spouse Corporate Career Network•Huntsville, AL

10d

About The Position

The Senior Staff Assistant serves as the primary point of contact and provides administrative support for the Dean's Office and the Education Student Services Office (ESSO) in the College of Education, Sport, and Human Sciences (CESHS). The role coordinates significant student- and community-facing college events, supports procurement and travel arrangements, provides administrative and executive assistance, supervises student ambassadors and student workers, and assists with facilities and office operations.

Requirements

High school education or an equivalent combination of education and years of experience.
Three to five years of full-time verifiable secretarial or administrative work experience.
Proficiency in Microsoft Office Suite, particularly Excel.
Excellent written and verbal communication and interpersonal skills.

Nice To Haves

Associate or bachelor's degree.
Professional experience in a higher education setting.
Proficiency with Google Workspace, Adobe Acrobat Pro, and Canva.

Responsibilities

Plan, coordinate, and execute student- and community-facing events, including Honors Convocation, Internship Receptions, Advisory Council meetings, and Signature Speaker Series events.
Coordinate event logistics with university units such as Event Services, Parking, Facilities, and Dining Services.
Create event marketing materials and invitations using graphic design programs, and promote events through traditional and digital channels to internal and external stakeholders.
Serve as the Dean's Office Procurement Card holder, comply with cardholder regulations, and maintain expenditure records.
Monitor college supplies and materials inventories and purchase replenishments as needed.
Prepare Travel Authorizations and make travel arrangements and reservations in accordance with university travel guidelines.
Serve as an initial point of contact and provide support for students, faculty, staff, and other stakeholders.
Provide administrative and clerical support to the Dean, Associate Dean, and Dean's Office staff.
Provide executive support to the Dean and Associate Dean, including maintaining the daily calendar and handling meeting requests.
Compose, proofread, edit, and prepare correspondence, reports, and other materials as directed.
Assist with basic editing of college webpages.
Perform other assigned tasks and participate in college projects.
Supervise student ambassadors each semester, including onboarding and coordinating participation in college events.
Hire and supervise Dean's Office student workers, including onboarding, time management, task assignment, and performance evaluation.
Submit college work order requests and track their completion.
Distribute mail as needed and coordinate bulk mailings.
Provide initial support to Dean's Office personnel with IT and photocopying or printing issues, and assist with submitting support tickets.