Senior Staff Assistant

TJFACT LLC - Totally Joined for Achieving Collaborative Techniques • Washington, DC

12d • Onsite

About The Position

TJFACT is seeking an experienced Senior Staff Assistant to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services (CA/PPT) in Washington, DC. This senior-level position supports the Deputy Assistant Secretary and Managing Directors responsible for Passport Services headquarters operations and its nationwide network. The role supports administrative and information-management activities that advance the directorate's mission, vision, goals, and objectives.

A critical component of the position is facilitating the smooth and timely flow and clearance of Department paper throughout Passport Services and Consular Affairs. The successful candidate will bring strong written and editorial skills, proficiency with Microsoft products and SharePoint, and an understanding of Department paper, clearance processes, Consular Affairs, and Passport Services operations.

This position is being recruited in support of a proposal effort. Any offer of employment is contingent upon contract award and successful completion of all pre-employment requirements.

Requirements

• Bachelor’s degree.
• Minimum of four (4) years of relevant professional experience.
• Demonstrated written and editorial skills.
• Proficiency with Microsoft products, including SharePoint.
• Knowledge and understanding of Department paper and associated clearance processes.
• Understanding of Consular Affairs and Passport Services operations.
• Strong written and verbal communication, organization, coordination, and attention-to-detail skills.
• Active security clearance required.

Responsibilities

• Provide senior-level staff and administrative support to Passport Services leadership, including the Deputy Assistant Secretary and Managing Directors.
• Support headquarters operations and activities associated with Passport Services' nationwide operational network.
• Facilitate the smooth and timely flow of information throughout Passport Services and Consular Affairs.
• Support the preparation, coordination, review, and clearance of Department paper.
• Apply strong written and editorial skills to Department correspondence and related materials.
• Coordinate information and documentation across appropriate Passport Services and Consular Affairs stakeholders.
• Use Microsoft products, including SharePoint, to support documentation, collaboration, information management, and administrative activities.
• Anticipate information and coordination needs to support the directorate's mission, goals, objectives, and leadership priorities.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Short-Term and Long-Term Disability Insurance
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior