Senior Specifications Coordinator

Corgan • San Antonio, TX

3d • Onsite

About The Position

Corgan is seeking a Senior Specifications Coordinator to join its Technical Design Services sector, which authors construction specifications across the firm’s design sectors. The role provides project support to Specifiers by creating, compiling, publishing, and packaging construction specifications and Project Manual deliverables. Work is performed using VisiSpecs in a Microsoft Word environment, with responsibilities spanning project setup, deadline tracking, quality assurance, document coordination, and issuance.

This is a full-time, on-site position at the assigned office location, Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of the role. The position calls for a highly organized, motivated person who is committed to expanding their knowledge and responsibilities and can manage multiple assignments in a deadline-driven environment.

Requirements

• High school diploma.
• At least 8 years of administrative support experience; experience in the A/E/C industry is ideal.
• Strong organizational skills.
• Proficiency with Microsoft Word.
• Strong time-management and communication skills.
• Ability to manage multiple assignments simultaneously in a deadline-driven environment.
• Ability to work on site at the assigned office Monday through Friday during standard business hours, with regular and reliable attendance.

Nice To Haves

• Associate degree.
• Experience with the Microsoft Office Suite.
• Experience with Bluebeam.
• Familiarity with VisiSpecs.
• CSI CDT certification.
• Administrative support experience in the A/E/C industry.

Responsibilities

• Receive CorganASK tickets alongside the Specifier.
• Set up projects in VisiSpecs.
• Track deadlines and communicate with project teams about specification deliverables.
• Run status and QA reports and resolve identified issues.
• Coordinate tables of contents, seals, document packaging, and issuance.
• Track specification modifications and addenda.
• Compile and bookmark specifications into a final Project Manual PDF.
• Set up project kick-off meetings.
• Attend meetings and help obtain follow-up information.
• Ensure consultants receive and follow current specification formatting requirements.
• Assist Specifiers with managing and coordinating product data sheets and cut sheets from the Design Team.
• Help pull product data sheets and cut sheets for products and finishes.
• Assist Specifiers with tracking and monitoring project deliverable deadlines for project phases and milestones.
• Maintain knowledge of and promote in-house specification procedures and processes.
• Organize and plan work to complete tasks and meet project deadlines.

Benefits

• Corgan promotes a healthy work-life balance by removing obstacles and allowing employees to focus on work and activities outside the office.
• Opportunities for personal and professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED