Senior Specifications Coordinator

Corgan • San Antonio, TX

2d • Onsite

About The Position

Corgan is recruiting a Senior Specifications Coordinator to join its Technical Design Services sector, which authors construction specifications for design sectors across the firm. The role supports Specifiers in creating and publishing construction specifications for Corgan projects. The position primarily involves compiling, publishing, and packaging Project Manual deliverables using VisiSpecs in a Microsoft Word environment. The successful candidate will be organized, motivated, interested in developing their knowledge and expertise, and able to support multiple assignments and project deadlines.

This is a full-time, on-site position at the assigned office location, Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function. Applications are considered only when submitted through Corgan’s website.

Requirements

• High school diploma.
• At least 8 years of administrative support experience; experience in the A/E/C industry is ideal.
• Strong organizational skills.
• Proficiency with Microsoft Word.
• Strong time-management and communication skills.
• Ability to manage multiple assignments simultaneously in a deadline-driven environment.
• Ability to work on site at the assigned office Monday through Friday during standard business hours, with regular and reliable attendance.

Nice To Haves

• Experience with the Microsoft Office Suite.
• Experience with Bluebeam.
• Familiarity with VisiSpecs.
• Associate degree.
• CSI CDT certification.

Responsibilities

• Receive CorganASK tickets along with the Specifier.
• Set up projects in VisiSpecs.
• Track deadlines and communicate with project teams about specification deliverables.
• Run status and quality-assurance reports and resolve identified issues.
• Coordinate tables of contents, seals, document packaging, and issuance.
• Track specification modifications and addendums.
• Compile and bookmark specifications into a final Project Manual PDF.
• Set up project kick-off meetings.
• Attend meetings and assist in obtaining follow-up information.
• Ensure consultants receive and follow current specification formatting requirements.
• Assist Specifiers in managing and coordinating product data sheets and cut-sheets from the Design Team.
• Assist with obtaining product data sheets and cut-sheets for products and finishes.
• Assist Specifiers in tracking and monitoring project deliverable deadlines across project phases and milestones.
• Maintain knowledge of and promote in-house specification procedures and processes.
• Organize and plan work to complete tasks and meet project deadlines.

Benefits

• Corgan promotes work-life balance by removing obstacles and allowing employees to focus on their work and personal lives.
• Opportunities for personal and professional growth through skill development, technology, and communication.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED