Senior Specialist, Stock Administration

KBR•Houston, DC

6d•Hybrid

About The Position

The Senior Specialist, Stock Administration is responsible for the administration, analysis, and operational delivery of the company’s global equity and stock-based compensation programs. This role supports core processes including equity grants, vesting, exercises, employee stock purchase programs (ESPP), and compliance activities, ensuring accuracy, timeliness, and a strong employee experience. Working closely with Compensation, Payroll, Finance, Legal, and external vendors, you will play a key role in maintaining data integrity, supporting reporting and regulatory requirements, and ensuring effective day-to-day execution of stock administration programs within a global environment.

Requirements

Bachelor’s degree in Human Resources, Finance, Accounting, Business Administration, or a related field.
5+ years of experience in stock administration, compensation, or a related area.
Experience supporting equity programs such as RSUs, performance awards, stock options, and ESPP.
Experience working in a corporate or publicly traded company environment preferred.
Strong understanding of stock plan administration processes, including grants, vesting, exercises, and taxation considerations.
Experience working with stock administration platforms (e.g., Fidelity, ETRADE, Morgan Stanley) and HRIS systems such as Workday.
Strong analytical skills with the ability to manage and reconcile large data sets with a high level of accuracy.
Advanced Excel skills and proficiency in Microsoft Office applications.
Knowledge of compliance requirements and internal controls (e.g., SOX) preferred.
Strong organizational, problem-solving, and communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Nice To Haves

Experience working in a corporate or publicly traded company environment preferred.
Knowledge of compliance requirements and internal controls (e.g., SOX) preferred.

Responsibilities

Administer global equity and non-qualified programs including, but not limited to, stock option grants, RSUs, performance awards, elective deferral, and ESPP, ensuring accurate processing of grants, vesting, exercises, and transactions.
Execute day-to-day stock administration activities, including data uploads, reconciliations, and coordination with Payroll for equity-related transactions and tax withholding.
Partner with external stock plan vendors (e.g., Fidelity or similar) to ensure accurate recordkeeping, transaction processing, and issue resolution.
Maintain data integrity across stock administration systems and HRIS platforms, preparing standard and ad hoc reports for Compensation, Finance, and leadership.
Support compliance with regulatory requirements and internal controls, including SOX, insider trading policies, and audit requests.
Respond to employee inquiries related to equity programs, transactions, and participation, providing clear and timely support.
Assist in employee communications and education efforts related to stock plans and financial wellness.
Support annual and cyclical processes such as grant cycles, vesting events, ESPP enrollments, and dividend payments.
Contribute to system enhancements, process improvements, and implementation of new programs or vendors.