SENIOR SPECIALIST - RECORDS MANAGEMENT

Orange County Public Schools•Orlando, FL

1d•Onsite

About The Position

This position is allocated and designed to provide office leadership support, District and public records request process coordination with Records Management, Legal Services Department, and Executive Leadership.

Requirements

Bachelor’s degree from an accredited college in Business Management or related field or any equivalent combination of related education, training and/or experience which provides the required knowledge, skills, and abilities to perform the essential job function.
Three (3) years of experience working with Florida statutes, governmental entities, public records management or legal research and analysis.
Must have experience working with Microsoft suites.
Knowledge of Florida Statutes, public record laws, Florida Rules of Civil Procedure, Florida Rules of Court, federal judicial procedures, and Government in the Sunshine requirements.
Ability to independently perform legal research and analysis.
Must be able to problem solve, work independently, use own discretion and judgement and be accountable for results.
Excellent oral and written communications skills and interpersonal skills.
Time management, attention to detail and organizational skills are essential.
Must be computer literate and have knowledge of photocopying, faxing, enlarging, reducing, and maintaining records visible for record storage or distribution.

Nice To Haves

Experience with SAP and Adobe Pro is preferred.

Responsibilities

Serve as lead to support staff; establish and implement office procedures; conduct meetings with office staff.
Coordinate tasks and assign duties to others within a specific timeframe.
Serves as lead in the district records center providing leadership to staff, liaison to internal and external attorneys, principals, district administrators, area superintendents, and other executive management individuals for compliance to public records requests and subpoenas, and as assistant records custodian for court depositions and appearances.
Provide support to district leadership with questions or concerns regarding public records management.
Investigates, acquires, and evaluates/reviews documents for compliance with Section 119.07 F.S. ensuring all exemptions are redacted prior to the releasing of records in response to requests.
Create and/or generate weekly, quarterly, and annual analytical reports for utilization by Senior Administrator, including dissemination of data.
Assists the RMLO in district records center operations for proper records storage as prescribed by the Florida Public Records Storage Guidelines.
May be responsible for interaction with union members, local/state/federal authorities, regarding grievances, legislation, regulations, and lawsuits that involve district employees, and students.
Work in conjunction with school district legal counsel to gather background data for pending litigation.
Support major, and manage minor, projects as assigned.
Formulate meeting arrangements, coordinating all logistical details; distribute notices and agendas.
Support the Senior Manager in identifying strategies and initiatives for the district and Records Management.
Keep Senior Manager and leadership informed of all critical issues and incidents.
Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
Follow the district’s policies and procedures as related to fixed assets.
Develop leadership in subordinates.
Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
Responsible for self-development and keeping up to date on current research, trends, and best practices relevant to the area of responsibility.
Perform other duties and responsibilities as assigned by supervisor.