Senior Specialist, Project and Portfolio Coordinator, Cell Therapy in Devens, MA

Bristol Myers Squibb • Devens, MA

18h • Onsite

About The Position

The Senior Specialist, Project and Portfolio Coordinator, Cell Therapy is responsible for the collection, analysis, and communication of information on strategic programs, projects, and project resourcing at the Devens CTF manufacturing site to ensure clear project and portfolio reporting, and for use in prioritization of work in alignment with site and company objectives. Responsibilities include support of the new project intake process, approval process for project phase stage gates, and maintaining and reporting on data for in flight projects at the site. This role will also ensure accuracy of site resource data and reporting capabilities. This role will be responsible for management of small projects and/or the management of a specific workstream or defined scope within a larger project. This role will work closely with business leaders, managers, and subject matter experts across a variety of functions such as Manufacturing, Quality, MS&T, Supply Chain, Facilities & Engineering, Strategy & Business Operations, and Information Technology. Given the dynamic nature of cell therapy capabilities, this role requires an individual who can provide structure while quickly adapting to changes. This position reports in through the site’s PMO team and is actively involved in the maturation of site project and portfolio management processes, tools, and methodologies.

Requirements

• Proficient in Microsoft Outlook, Teams, Excel, SharePoint, and PowerPoint
• OnePlan Portfolio Management software, MS Project, and Power BI proficiency a plus
• Proven ability to effectively lead small projects, workstreams, and coordinate with cross functional teams to drive work execution
• Highly organized and diligent in follow-up with important actions and material
• Excellent attention to detail and ability to identify data errors or gaps
• Strong facilitation skills and the ability to accurately document meeting minutes, actions, and follow up
• Able to take initiative and work with limited supervision to meet objectives with a high level of accountability
• Strong organizational and time management skills
• Effective verbal, written and presentation skills
• Able to present data in a meaningful way for senior leaders and communicate effectively at all levels of the organization
• A passion for learning and improvement including a desire to advance project management & data analytics proficiency
• A team player with the desire to build positive relationships and contribute to a collaborative work environment
• Ability to enter laboratory/ manufacturing spaces that require appropriate levels of personal protective equipment (PPE)
• Ability to work in an office-based setting requiring sitting and repetitive use of arms/ hands/ wrists, especially when working with a computer
• Bachelor’s degree in engineering, science, information technology, business, or related field
• 2-4 years of relevant work experience including at least 1 year of project coordination experience, preferably in life sciences
• Basic knowledge of financial, operational, and business management principles

Nice To Haves

• Experience working in biopharma, cell therapy, Good Manufacturing Practice (GMP), FDA regulated, or other regulated environments is a plus
• Experience working within a PMO and with predictive/waterfall project management processes and methodologies

Responsibilities

• Maintain accurate project portfolio data, ensuring content is consistently up-to-date and fit-for use by working with project managers and project leaders
• Prepare and analyze portfolio data views to display progress, risks, alignment & contribution to key strategic objectives
• Support preparation of content for project and portfolio governance meetings
• Maintain accurate site resource data working with functional representatives and project managers.
• Prepare and analyze reports on program and project resource data and forward-looking resource demand to provide insight and support strategic decisions
• Support the intake and definition of new project requests, collecting critical information & mapping proposed contributions to site objectives and key performance indicators.
• Work with the PMO leader to maintain and refine the project portfolio and resource management processes
• Lead the planning and delivery of minor projects, work products, or sub-teams
• Promote a culture of collaboration, cross-functional problem solving, and continuous improvement
• Support the onboarding of new project managers, resource managers, and project leaders

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees)
• Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays
• Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day.
• All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 5,001-10,000 employees