Senior Specialist, Project and Portfolio Coordinator, Cell Therapy in Devens, MA

Bristol Myers Squibb•Devens, MA

20h•Onsite

About The Position

Bristol Myers Squibb is reimagining the future of cell therapy, offering challenging, meaningful, and life-changing work. The Senior Specialist, Project and Portfolio Coordinator, Cell Therapy is responsible for collecting, analyzing, and communicating information on strategic programs, projects, and project resourcing at the Devens Cell Therapy Facility (CTF) manufacturing site. This ensures clear project and portfolio reporting and aids in prioritizing work aligned with site and company objectives. The role supports the new project intake and approval processes, maintains and reports on data for in-flight projects, and ensures accuracy of site resource data. This position also involves managing small projects or specific workstreams within larger projects, working closely with various functions such as Manufacturing, Quality, MS&T, Supply Chain, Facilities & Engineering, Strategy & Business Operations, and Information Technology. Given the dynamic nature of cell therapy, the role requires an individual who can provide structure while adapting to changes. This position reports through the site’s PMO team and contributes to the maturation of site project and portfolio management processes, tools, and methodologies.

Requirements

Proficient in Microsoft Outlook, Teams, Excel, SharePoint, and PowerPoint
Proven ability to effectively lead small projects, workstreams, and coordinate with cross functional teams to drive work execution
Highly organized and diligent in follow-up with important actions and material
Excellent attention to detail and ability to identify data errors or gaps
Strong facilitation skills and the ability to accurately document meeting minutes, actions, and follow up
Able to take initiative and work with limited supervision to meet objectives with a high level of accountability
Strong organizational and time management skills
Effective verbal, written and presentation skills
Able to present data in a meaningful way for senior leaders and communicate effectively at all levels of the organization
A passion for learning and improvement including a desire to advance project management & data analytics proficiency
A team player with the desire to build positive relationships and contribute to a collaborative work environment
Ability to enter laboratory/ manufacturing spaces that require appropriate levels of personal protective equipment (PPE)
Ability to work in an office-based setting requiring sitting and repetitive use of arms/ hands/ wrists, especially when working with a computer
Bachelor’s degree in engineering, science, information technology, business, or related field
2-4 years of relevant work experience including at least 1 year of project coordination experience, preferably in life sciences

Nice To Haves

OnePlan Portfolio Management software, MS Project, and Power BI proficiency a plus
Experience working in biopharma, cell therapy, Good Manufacturing Practice (GMP), FDA regulated, or other regulated environments is a plus
Experience working within a PMO and with predictive/waterfall project management processes and methodologies
Basic knowledge of financial, operational, and business management principles

Responsibilities

Maintain accurate project portfolio data, ensuring content is consistently up-to-date and fit-for use by working with project managers and project leaders
Prepare and analyze portfolio data views to display progress, risks, alignment & contribution to key strategic objectives
Support preparation of content for project and portfolio governance meetings
Maintain accurate site resource data working with functional representatives and project managers
Prepare and analyze reports on program and project resource data and forward-looking resource demand to provide insight and support strategic decisions
Support the intake and definition of new project requests, collecting critical information & mapping proposed contributions to site objectives and key performance indicators
Work with the PMO leader to maintain and refine the project portfolio and resource management processes
Lead the planning and delivery of minor projects, work products, or sub-teams
Promote a culture of collaboration, cross-functional problem solving, and continuous improvement
Support the onboarding of new project managers, resource managers, and project leaders

Benefits

Competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives
Health Coverage: Medical, pharmacy, dental, and vision care
Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP)
Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support
Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees)
Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays
Unlimited paid sick time (Based on eligibility)
Up to 2 paid volunteer days per year (Based on eligibility)
Summer hours flexibility (Based on eligibility)
Leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs
Annual Global Shutdown between Christmas and New Years Day