Senior Specialist Meetings & Events

Tyson Shared Services•Springdale, AR

About The Position

The Senior Specialist Meetings & Events supports Tyson Foods’ strategic meetings management program, serving employees across the company and its subsidiaries at all locations. Reporting to the Manager, Meetings & Events, this role partners with internal stakeholders to plan and deliver meetings, events, and tradeshows from strategy through execution, while establishing and implementing best practices. The role works with suppliers such as hotels, venues, ground transportation providers, restaurants, audiovisual providers, and caterers; advises stakeholders; ensures compliance with company policies; and supports training room management. The specialist manages event logistics and attendee communications, supports venue sourcing and contract negotiations, oversees budgets and reporting, and provides on-site leadership and troubleshooting. The role also helps manage internal training-room booking technology and workflows, supports meetings and events SharePoint content, and assists the Manager with tools and processes for service quality, cost management, risk mitigation, attendee safety, duty-of-care reporting, and international event coordination as the travel and meetings program expands globally.

Requirements

Bachelor’s degree required.
At least 3 years of direct experience planning corporate meetings, events, and tradeshows.
Demonstrated success managing complex events, coordinating logistics, and delivering exceptional attendee experiences.
Experience negotiating and managing contracts, vendor relationships, budgets, and event-related risk while balancing business objectives and cost considerations.
Strong organizational and project management skills, including prioritizing competing demands, managing multiple initiatives, and maintaining exceptional attention to detail.
Outstanding communication and interpersonal skills, including the ability to interact professionally with senior leadership, executive support teams, plant managers, and customers.
Ability to take initiative, navigate ambiguity, anticipate challenges, evaluate options, exercise sound judgment, and independently drive priorities in high-pressure, deadline-driven situations.
Excellent client-service orientation and relationship-building skills with internal and external stakeholders.
Business acumen, diplomacy, and discretion when handling sensitive business matters and interacting with senior stakeholders.
Knowledge of hospitality, hotel sourcing, travel and meeting management practices, industry trends, and supplier networks.
Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, Excel, and SharePoint.
Experience using Cvent.
Willingness and ability to perform the physical requirements of the job, with or without reasonable accommodation.
Willingness to travel at least 6 times domestically per year.

Nice To Haves

Hospitality, Project Management, or Communications degree preferred.

Responsibilities

Lead planning, coordination, and delivery of internal and external meetings, events, and tradeshows from inception through post-event reporting.
Manage event timelines, logistics, stakeholder communications, and deliverables while balancing competing priorities and deadlines.
Collaborate with business units and internal partners to align event goals and execution.
Support site selection, develop requests for proposals, and negotiate vendor and venue contracts.
Coordinate registration, RSVP tracking, attendee communications, and post-event attendance reporting using Cvent and other tools.
Manage attendee changes, updates, and cancellations throughout the event lifecycle.
Coordinate food and beverage, audiovisual services, technology, transportation, giveaways, signage, nametags, and other event requirements.
Serve as a lead on-site resource, overseeing registration, vendors, event flow, and troubleshooting.
Prepare cost estimates, monitor expenses, reconcile budgets, process invoices, and support cost-effective event delivery.
Develop post-event recaps, attendance reports, budget summaries, and insights to measure event success and inform future planning.
Help establish and implement best practices to improve event quality, efficiency, and stakeholder satisfaction.
Use technology to manage training-room booking automation, calendars, configurations, and related communications in accordance with company policies; coordinate with facilities, corporate AV, and cafeteria teams as needed.
Support management of internal SharePoint pages and meetings and events content.
Support the Manager in developing, managing, and implementing tools and processes to maximize service and value from meeting spend, mitigate risk and monetary loss, promote attendee safety, meet duty-of-care reporting standards, and coordinate international events as the program globalizes.
Use approved AI tools responsibly, safeguard sensitive information, follow company policies, validate AI-generated outputs, and apply professional judgment.