Senior Specialist, Human Resources Operations

Sage Oak Charter Schools•Redlands, CA

2d•Hybrid

About The Position

The senior specialist human resources (HR) operations, under the supervision of the senior administrator of human resources, is responsible for developing and coordinating benefits and total rewards packages for staff members to ensure they are maximized and provide a comprehensive support system.

Requirements

Bachelor’s degree or HR-related experience may be substituted for the required education on a year-for-year basis (eg. substitute four years of experience for a bachelor’s degree)
State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237).
Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years.
Computer and technology literacy: Operate office equipment including a calculator, copier, fax machine, computer, and assigned software.
Knowledge and experience using Google documents, Google spreadsheets, and other online collaboration tools to send and receive information
Methods of collecting and organizing data and information
Basic database skills
Knowledge of applicable laws, codes, regulations, policies, and procedures
Basic arithmetic calculations with speed and accuracy
Willingness to research and become knowledgeable
Well developed, clear communication and interpersonal skills that maintain a respectful, professional and courteous manner
Conflict resolution skills
Strong organizational skills
Consistently make good decisions even when under pressure
Ability to prioritize tasks and direct a team
Sound management skills; evaluate and enhance practices that promote a strong team commitment to supporting the functionality of the department and operations of the school
Effectively coaching, mentoring and motivating respective staff
Embraces Sage Oak’s core values
Maintains integrity at all times
Works independently with little direction
Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
Maintains flexible and adaptable mindset
Demonstrates sensitivity to individual differences and cultural backgrounds
Maintains confidentiality of sensitive and privileged information
Follows established procedures and meets all established deadlines
Allocates time and resources effectively
Understand complex, multi-step written and oral instructions
Hears and speaks to exchange information
Dexterity of hands and fingers
Sees to read a variety of materials
Bends at the waist, kneel or crouch
Sits or stands for extended periods of time
Lifts objects up to 50 pounds with or without assistance

Nice To Haves

Human Resources Certification Institute (HRCI) or Society for Human Resources Management (SHRM) HR professional certification preferred

Responsibilities

Processes and manages teachers' payroll monthly in collaboration with the payroll manager, ensuring compliance with all payroll steps
Supports in the preparation and processing of semi-monthly and monthly payroll as needed
Maintains an up-to-date payroll manual
Maintains and prepares accurate budgets for personnel operations
Serves as a resource for payroll and HR staff regarding benefits and HR policies/regulations
Keeps management informed of potential issues and recommends solutions as appropriate
Ensures accurate tracking of teacher salaries and compensation
Supports with human resources projects, including but not limited to payroll, benefits, compensation studies, timekeeping, strategic planning, staff training school policies, health and safety, and compliance
Supports with the administration of all health and welfare plans, manages operations of open enrollment, and monitors enrollment and qualifying events
Analyzes benefits data and trends, prepares reports for management on the utilization, costs, and effectiveness of benefits programs, and uses this information to make recommendations for improvements
Prepares and submits required reports to regulatory agencies, ensures accurate and timely filing of documents related to benefits compliance
Provides information and tracks employee sick and vacation days in the HRIS
Reviews monthly billings from insurance providers for accuracy and advances for payment, resolves discrepancies with the Benefits Administrator, payroll, and the school
Coordinates and assists with the ACA benefits reporting requirements
Directs preparation and distribution of written and verbal information to inform employees of benefits, compensation, and personnel policies
Stays up-to-date on HR laws and regulations and ensures compliance with all applicable laws
Ensures compliance with federal, state, local, industry, and school policy, standards, specifications, and best practices
Works with the human resources department to keep human resources manuals, policies, and trainings current and updated
Assists in the preparation and maintenance of the schools’ staffing plan
Ensures the schools’ HRIS is kept current and reflects staffing plans as approved by the superintendent and board of directors
Facilitates the personnel action form (PAF) process on requests for position changes
Prepares staffing plan for interim budget reports
Submits and monitors personnel requisitions to the board
Responds to non-urgent communication within 24 school hours and urgent communication within two school hours
Resolves escalated employee, parent, and student issues in alignment with core values and ensuring compliance with the school’s Uniform Complaint Policy; the school’s Uniform Technology Policy; and the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
Performs other duties as assigned