Senior Specialist, Customer Account

AbbVie•North Chicago, IL

6h•$75,000 - $142,500

About The Position

The Customer Service Specialist is responsible for supporting domestic top-tier domestic customers including wholesale, largest regional, & retail accounts representing 98% of domestic pharma sales. Day-to-day order management utilizing the Order to Cash process to drive order deliverables to ensure on-time & complete delivery of crucial medicines to customers. Timely research & resolution for customer inquiries related to shipping, pricing discrepancies, product returns, & credit processing. Day-to-day order management utilizing the Order to Cash process to drive order deliverables to ensure on-time & complete delivery of goods. This role drives collaboration with business partners throughout the organization to ensure customer loyalty. This includes achievement of the company’s sales / revenue objectives measured by customer scorecards. Performance measurement must reflect the highest level of operational effectiveness & deliver exceptional customer service.

Requirements

A bachelor's degree, preferably in business or minimum of 3-5 years customer service-related experience
Knowledge of current Good Manufacturing Practices (cGMP), Food and Drug Administration (FDA), and regulatory pharmaceutical marketing and manufacturing principles, practices, and their application
Proficient in relevant software, Advanced Microsoft Office (Excel/pivot, Word), ERP/SAP, SharePoint, customer feedback system
Lead, facilitate and present meetings
Ability to interact with all levels of personnel, customers, and vendor accountability aligned to AbbVie business process
Analytical and problem-solving skills, and proven ability to conduct a root cause analysis. Able to think analytically and strategically to customer experience and revenue, with the ability to make decisions within the scope of responsibility
Ability to multitask, prioritize work, effective time management and organizational skills, with a highly proficient level of accuracy
Ability to work independently and in a team environment
Manage multiple projects, lead meetings, identify risk/gaps, and track action items to meet timelines to drive customer service deliverables
Retain and apply business knowledge to be resourceful for efficiency aligned with operating procedures

Responsibilities

Ownership of high-profile customer orders, including order entry, order status, document creation, order release tracking through order validations, suspicious order monitoring, IDOC error resolution, shipment tracking, sales recognition, document management, and reporting for various order types: EDI, fax, email, phone, for RX, OTC, and control drugs, serialized products, and clinical trials.
Research/resolve shipping, ASN/DSCSA and billing discrepancies from initial inquiry to resolution
Oversee customer orders, including order entry, order status, document creation, order release, shipment tracking, sales recognition, document management, and reporting for various, donation orders, product requisitions, PAF emergency orders, product replacement
Service to AbbVie National Wholesale Directors, Executives & OTC Leadership, AbbVie vendor’s, wholesale/retail customers, sales force, health care providers, government, hospitals, and institutions
Design and generate standard/ad Hoc reports for tracking, monitoring, and analyzing data
Process returns according to Terms and Conditions
Drive AbbVie project initiatives and deliverables to timeline/budget including customer/product divesture requirements, discontinued products, new product launches and other projects assigned
Review and approve On-line Resource manual, Customer Relations Digest
Analyze top tier customer Scorecard requirements to measure AbbVie service levels. Report progress/performance to internal stakeholders and upper management
Monitor and measure Key Performance Indicators to ensure service level goals meet/exceed expectations.
Identify and initiate change of process improvements where applicable for superior customer service including new customer requirements
Adhere to core behaviors and demonstrates: All for One AbbVie, Decide Smart and Smart, Agile and Accountable, Clear and Courageous, Make Possibilities Real
Complete/apply all quality, regulatory safety, and compliance training
Fulfill audit documentation requirements for internal Quality, external regulatory agencies and/or customer
Provide timely and accurate documentation for Legal requests in response to litigation