Senior Specialist, AONL Initiatives

American Hospital Association•Chicago, IL

2d•$92,000 - $138,000•Hybrid

About The Position

Responsible for providing program management, administrative, and coordination support to the American Organization for Nursing Leadership (AONL) CEO and senior leadership team. Manage organizational initiatives, coordinate member-led group activities, support executive priorities, and ensure projects move forward efficiently across departments. Reporting to the Chief Operating Officer and working closely with senior leadership, serve as a central point of coordination for executive initiatives, cross-functional projects, and member engagement efforts.

Requirements

Bachelor's Degree Business administration, healthcare administration or related field Required or Equivalent combination of education and experience Required
5+ years Experience in project management, program coordination, executive support, or related role Required
Ability to manage multiple projects with competing priorities - Required
Strong organizational, communication, and relationship management skills - Required
Experience preparing reports, presentations, and meeting materials - Required
Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, and PowerPoint - Required
Strong cross-functional coordination, meeting & event facilitation, organizational planning and process improvement skills - Required
Strong relationship management, written & verbal communication, problem solving, attention to detail, customer service and time management skills - Required

Nice To Haves

Experience in a healthcare, nonprofit or association environment Preferred
Experience supporting volunteer leaders, committees, or boards Preferred
Familiarity with project management methodologies and collaboration tools - Preferred
Experience with Workday, Microsoft Dynamics, NetForum, or similar enterprise systems - Preferred

Responsibilities

Provide administrative support to the CEO, including calendar management, travel coordination, expense reporting, meeting preparation, and follow-up.
Serve as a primary point of contact for scheduling and administrative support for the CEO and senior leadership team.
Coordinate executive meetings, prepare agendas and materials, and track action items.
Manage special cross-functional projects and executive initiatives that support organizational priorities.
Develop project timelines, monitor deliverables, and communicate progress to stakeholders.
Track project milestones, risks, and action items to ensure timely completion.
Recommend process improvements that enhance efficiency and project execution.
Prepare reports, presentations, and project documentation for leadership.
Coordinate activities for AONL's member-led groups, including meeting logistics, agendas, minutes, and follow-up.
Monitor progress toward member-led group goals and assist with reporting and documentation.
Partner with volunteer leaders and staff liaisons to support annual work plans and project implementation.
Serve as a liaison between volunteer leaders and internal staff to facilitate communication and project coordination.
Perform other duties as assigned.