Senior Service Accounts Coordinator

Vector Security and Vector Security Networks Career•Gainesville, VA

6d•Hybrid

About The Position

At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day! If this is how you like to work, we’d like to invite you to join our team as a Senior Service Accounts Coordinator. We offer great benefits, a competitive salary, and growth opportunities. We think you’ll find what you want here because what we do matters - to us, our customers, and most of all, our team members. Location: Gainesville, VA (hybrid) or US Remote As a Senior Service Accounts Coordinator , you will s erve as a dedicated point of contact for corporate customers regarding escalations, service estimates, and periodic client summaries to manage the customer’s experience with Vector Security Networks. Facilitate customer reporting, participate in customer meetings and QBRs, identify and implement efficiencies across the Service Department as needed. Monitor workflow of open work orders and data processing cases and ensure Service Level Agreements and invoicing requirements are properly processed by the department .

Requirements

High school or equivalent education.
1-2 years of experience Call Center/ Customer Service Industry
Communication & Interpersonal Skills: Communicate regularly with customer and internal teams to provide updates and feedback.
Presentation & Communication: Must present and discuss department performance in formal business settings.
Time Management: Prioritize job tasks and deliver efficiencies.
Problem Solving & Analytical Skills: Understanding customer requirements and knowing which internal departments will best field certain issues.
Adaptability & eagerness to learn: Learning new customer requirements and contract changes.

Responsibilities

Customer Reporting: Provide and distribute summary reports on service performance and compliance with Service Level Agreement metrics. Drafting reports through customer 3rd-party software and/or D365 and provide supporting reasoning on the status update for the service tickets. Identify service trends or specific items of escalation that affect customer perception of Vector Security Networks performance and give updates or direction to department leadership as needed.
Customer Communications: Receive direct requests via phone, email, or customer 3rd party software for updates on escalations, question items, or service issues where a customer representative is reaching out for direction. Coordinate with various internal teams (NAMs, field technicians, customer vendors) to provide resolutions based on requests. Deliver departmental summary presentations to client on recurring basis.
Account-based Communication: Attend and participate in regular customer-facing calls as well as internal team calls to discuss Service performance, address issues, and identify changes needed to improve operational efficiencies within the department. Coordinate within the department to get details on ETAs and other details of the service jobs to provide to the customer. Prepare and assisting in delivering quarterly or annual business reviews, discuss performance over the period, provide metrics to the customer, and partner with Director-level support to discuss upcoming operational improvements for the following period. Travel may be required for delivery of periodic business reviews. Provide internal department-wide training related to account workflow and best practices. Update knowledge base with articles and procedures related to client workflow.
Billing Reviews Support: Follow up with customer on site status and work order completion information to support invoicing efforts. Coordinate with customer contacts and Accounts Receivable regarding outstanding/unpaid invoices. Review disputed or flagged invoices for accuracy and ensure that what the customer is being billed is correct based on service agreements and work performed. Write and submit to clients requests to increase the not-to-exceed value for completed work when invoice value exceeds customer. pre-authorized values. Reconcile 3rd Party software work orders to comply with invoice upload requirements. Work with Service Billing team to adjust invoice calculation when required for successful invoice processing.
Service Estimates Support: Review flagged service work orders for work performed and additional work required to evaluate pricing against customer approved not-to-exceed (NTE) values. Write and submit to clients estimates for approval to increase the authorized billing value for the work order. Revise estimates as needed to comply with customers approved scope of work or to answer client questions or requests for clarification. Process approvals to proceed with work for flagged work orders. Process rejections of estimates to halt work and proceed with billing on completed scope.

Benefits

In addition to competitive pay, we offer a comprehensiveâ¯ “Total Rewards” â¯package including:
Medical, dental, and vision coverage
HSA/FSA programs
Company paid life and AD&D insurance
Company paid short- and long-term disability
Voluntary benefit products
401k retirement savings plan after just 60 days
7 Company Holidays, plus 2 Floating holidays of your choice
Paid Time Off
Tuition reimbursement
Employee Assistance Program (EAP)