Senior Secretary (10114906)

Law Offices Of The Public Defender•Carlsbad, NM

1d•Hybrid

About The Position

The objective summary of this job classification is to perform advanced secretarial duties utilizing legal terminology, established procedures and template documents in support of the District Office. Also responsible for performing some specialized clerical tasks. Our department offers flexible work opportunities, including teleworking (a.k.a. working from home) and work schedules outside the typical 8 am to 5 pm schedule. Applicants selected for a position are encouraged to discuss these options with the hiring manager early in the hiring process to ensure the specifics of any terms and conditions of an approved flexible work arrangement are clearly understood.

Requirements

High school diploma or GED with one (1) year of directly related clerical and/or secretarial experience utilizing legal terminology, procedures and documents.
Must possess and maintain a valid driver's License.
Employment eligibility to work with the Law Offices of the Public Defender (LOPD) in the U.S. is required.
We are not able to sponsor or take over sponsorship of an employment Visa.

Nice To Haves

Preference may be given to multilingual applicants fluent in English and other languages.

Responsibilities

Provides specialized administrative services in support of the District Office.
Organizes work assignments on a daily and/or weekly basis by exercising independence and judgment that is greater than lower level positions.
Assists with preparing legal correspondence under close guidance and/or supervision of a Paralegal, Office Manager or attorney.
Transcribe and proofread legal documents under general guidance of a supervisor/manager or attorney.
Performs administrative duties such as providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
Process court notices and client discovery.
Schedule meetings and appointments and coordinate conference calls.
Conducts legal research for review by an attorney.
May provide fiscal, management, information systems, human resources and other administrative tasks for a legal organization or an attorney.
Files correspondence and legal documents in office filing system.
Ensures proper indexing and filing of original legal documents
Prepare court dockets for distribution
Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Assists in the ordering, receiving, stocking and distribution of office supplies.
Assists with other related clerical duties such as photocopying, faxing, filing and collating.
Drop off or accept indigent defense applications (in a jail or correctional facility setting).
May need to go to court for pick up for drop off of documents.
Pick up discovery from District Attorney(s) Office and police department(s).
Provide referrals to community resources or other services.
Performs related and other duties as assigned.