Secretary Senior

Santa Fe County•Santa Fe, NM

2d•Hybrid

About The Position

Performs a variety of secretarial duties which requires exercising independent judgment. Relieves supervisory officials of routine administrative details.

Requirements

Knowledge of spelling, punctuation, grammar, and solid usage of the English language; of basic math; of modern office methods and procedures; and of record keeping and report preparation.
Ability to handle multiple projects and meet deadlines; to plan and organize work; to perform clerical tasks rapidly and accurately; and to handle confidential matters in a trustworthy manner.
Ability to establish and maintain effective working relationships with associates and the public, and to handle stressful situations in a courteous and helpful manner.
Skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment.
Skilled in providing effective customer service.
High school diploma or equivalent; and Any combination of college level education, secretarial, or clerical experience, totaling four (4) years.
Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties.

Nice To Haves

Provides information in Spanish (as able)

Responsibilities

Takes dictation and transcribes reports, correspondence, and documents; independently composes correspondence; and enters and tracks data.
Greets visitors and answers phone calls and provides information in Spanish (as able) and/or English or directs inquiries to proper department; makes appointments for supervisor and reminds supervisor of appointments; makes travel arrangements.
Receives, opens, logs, and distributes mail; establishes and maintains office filing systems which may include statistical, financial, and personnel information; disseminates information to staff and the public; obtains documents, files, and background information.
Procures supplies, equipment, and maintenance services; reviews publications for articles or information dealing with subject matter or special interest to supervisor and calls them to his/her attention; assigns gas cards and activates for usage; and completes payroll time sheets.
Receives and provides receipts for monies received for fees, fines, and permits.
Copies, scans, transmits, emails, and faxes correspondence and documents.
Reserves meeting spaces; arranges and prepares for meetings.
Coordinates, collaborates, and interacts with staff in assigned department and other County departments.