Senior School Secretary - James Monroe High School - 12 Months./40 Hours

RCSD•Rochester, NY

7d•Onsite

About The Position

This is a secretarial position responsible for performing complex secretarial and routine administrative duties necessary for the efficient operation of a secondary school, office, or special education program. A key part of the role involves using a personal computer for word processing and database entry. The employee will relieve the principal of administrative details by working with established procedures. The employee reports directly to, and works under the general supervision of, a secondary school principal. General supervision may be exercised over clerical staff. This role also involves related work as required.

Requirements

Graduation from high school or possession of an equivalency diploma.
EITHER: (A) Graduation from a regionally accredited or New York State registered college or university with an Associates degree in Secretarial Science plus two (2) years paid full-time or its part-time equivalent experience in office clerical or secretarial work.
OR, (B) Graduation from a regionally accredited or New York State registered college or university with an Associates degree plus three (3) years of paid full-time or its part-time equivalent experience as defined in (A) above.
OR, (C) Four (4) years paid full-time or its part-time equivalent experience as defined in (A) above.
OR, (D) An equivalent combination of education and experience as described in (A), (B), and (C) above.
If appointed, a valid license to operate a motor vehicle in New York State or otherwise demonstrate the capacity to meet the transportation needs of the job.

Nice To Haves

Thorough knowledge of office terminology, procedures and equipment.
Good knowledge of English grammar and composition.
Good knowledge of business arithmetic.
Ability to operate word processing and data entry equipment at a satisfactory rate of speed.
Ability to utilize word processing database and spreadsheet programs.
Ability to operate data entry equipment from rough draft or finished copy.
Good knowledge of a variety of computerized databases.
Ability to assign and supervise the work of clerical staff.
Ability to edit written material for grammatical and compositional errors.
Ability to compose routine correspondence.
Ability to file material and maintain currency of files.
Organizational ability.
Ability to collect and organize data.
Ability to understand and carry out complex oral and written directives.
Ability to communicate effectively orally and in writing.
Ability to deal effectively with the public, parents, students, professional and support services staff.
Ability to complete purchasing forms.
Record keeping ability.
Good judgment in solving relatively complex clerical problems.
Physical condition commensurate with the demands of the position.

Responsibilities

Types correspondence, reports, and confidential evaluations of the professional staff from rough or finished copy.
Types correspondence, emails, agendas, and minutes of meetings.
Composes and types routine letters of inquiry or response for the principal.
Assists the principal and professional staff in preparing reports, bulletins, and registration notices by supplying and organizing material and clerical personnel.
Supervises the maintenance of various school files and records, including daily student attendance reports and posting of grades.
Files and updates school office materials, including confidential correspondence, memoranda, and reports.
Serves as the contact person for the central office, faculty, custodial, lunchroom, transportation staff, students, parents, and the general public.
Accepts telephone and other communications for the principal and screens phone calls.
Keeps attendance records of professional and support services staff, and handles requests for leaves of absences, sick and personal days.
Serves as a receptionist by screening visitors, announcing appointments, and scheduling appointments.
Operates the switchboard or answers telephones.
Operates a variety of office equipment, such as a personal computer, calculator, and photo copier.
Sorts, checks, and distributes payroll checks.
Issues monies from petty cash and keeps records of issuance.
Schedules the use of school buildings by faculty, students, civic, or adult education groups.
Supervises clerical staff and student aides in the performance of assigned work.
Instructs clerical staff in office practices and use of equipment.
Supervises requisitioning of supplies and preparation of vouchers.
Assists with preparation for faculty meetings by notifying attendees, reserving rooms, developing agendas, etc.