Senior Royalty Manager

Macmillan•New York, NY

5h•$115,000 - $120,000•Remote

About The Position

The Senior Royalty Manager will lead and manage a small squad of Royalty Managers responsible for the accurate and timely preparation, analysis, review, and issuance of royalty statements to authors, agents, and other contractual parties for the Macmillan US Trade division. This team management role carries full accountability for the accuracy and integrity of the team’s end-to-end royalty operations. In addition, the role will collaborate extensively with various departments within the organization, as well as external parties, to ensure transparency, accuracy, and trust in royalty-related operations.

Requirements

Proven experience leading and developing high-performing teams, fostering a culture of accountability, collaboration, and continuous improvement.
Deep understanding of royalty operations, complex payment structures, contract royalty terms, and their practical application to statement preparation
Detail-oriented and analytical, with sound judgment and a track record of catching and resolving discrepancies
Exceptional verbal and written communication and interpersonal skills, with the confidence to engage effectively with all levels of the organization and external stakeholders.
Highly proficient with Microsoft Excel, Google Workspace, databases, and system queries.
Excellent organizational skills; able to manage high volumes of data, meet deadlines, and multitask in a fast-paced, evolving environment
Strong organizational and resourceful skills with the ability to lead change, manage cross-functional initiatives, and navigate unexpected events.
Highly degree of personal and professional integrity, with a commitment to accuracy, transparency, and service excellence.

Nice To Haves

Book publishing experience preferred
Proficiency with Biblio royalty platform strongly preferred
Bachelor’s degree in Accounting/Finance preferred, or equivalent experience

Responsibilities

Supervise, mentor, and develop a team of 2-3 Royalty Managers, fostering a collaborative and high-performing environment. This includes the review and assistance of adjustments, corrections, and complex contract setup, when needed.
Develop team capabilities and set team goals, priorities, and performance expectations, ensuring alignment with departmental and organizational objectives.
Oversee the assignment of tasks and responsibilities within the team, ensuring efficient workflow, coverage, and that all deadlines are met.
Conduct regular team meetings, providing updates, addressing challenges, and facilitating knowledge sharing.
Conduct performance reviews and provide ongoing feedback and coaching to team members.
Own royalty statement preparation and issuance for an imprint
Review and apply contract terms, and oversee payee setup in the royalty system
Review and analyze sales data interfacing with the royalty system, ensuring accuracy and completeness
Post expenses, fees, and deductions to the royalty system
Complete initial and subsequent reviews of royalty statements to guarantee accuracy and compliance with contract terms and company policy
Calculate and record reserves for returns in accordance with contract terms and company policy
Prepare manual adjustments and statements when required
Process new contracts and amendments for an imprint on a regular basis
Review, code, and approve advance and payment requests, ensuring adherence to contract terms and internal controls
Ensure compliance with US and foreign tax withholding, reporting, and filing requirements related to advances, royalties, and subrights payments
Act as a point of escalation for complex royalty-related issues, working collaboratively with business units and other departments to find effective resolutions.
Communicate clearly to internal and external stakeholders (agents, authors, etc.) regarding escalated inquiries and requests around Royalty statements.
Foster positive and professional relationships with external stakeholders.
Work with the Associate Director and other Senior Royalty Manager to identify recurring issues or risk areas and lead resolution
Contribute to the development and implementation of process improvements and best practices within the Royalty department.
Assist Royalty Management leadership with workflow and resourcing across the team as needed, including serving as backup for the weekly and period-end payment process, as needed