Senior Recruitment Coordinator
About The Position
The Senior Recruitment Coordinator position is responsible for providing high-level administrative and coordination support in a high-volume environment, with the added expectation of executive-level polish and judgment. This position supports our client by managing the full coordination lifecycle — interview scheduling, phone screening, job posting, offer administration, and executive/stakeholder communications — while also handling the calendar management, meeting support, and documentation needs typically associated with executive assistant work. The ideal candidate is a seasoned coordinator who can operate independently, manage competing priorities, and represent the client professionally in every interaction.
Requirements
- 3+ years of experience in a recruiting coordination, administrative, or executive support role
- Minimum of a Bachelor's degree
- Proven interpersonal, organizational, written, and verbal communication skills
- Consistent professionalism and dependability
- Ability to work under pressure in a fast-paced, high-volume environment
- Ability to multi-task and problem-solve with a can-do attitude
- Strong computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook
- Familiarity with Zoom and Slack
- Demonstrated ability to apply critical thinking skills
- Ability to manage multiple tasks at once and consistently meet deadlines
- Access to a quiet work environment free from distractions, with good internet connection and a reliable mobile phone
Nice To Haves
- Prior experience supporting senior leadership or executives strongly preferred
Responsibilities
- Post jobs to various job boards and Applicant Tracking Systems
- Conduct outbound phone screens to potential candidates, both scheduled and yet to schedule
- Accurately record candidate answers and conduct interviews in a professional manner
- Schedule phone, video, and onsite interviews by coordinating with candidates and client managers
- Extend verbal and written offers of employment to qualified candidates
- Perform onboarding requests for new hires in the company portal
- Manage shared email boxes and respond to candidate and client inquiries in a timely, professional manner
- Manage complex calendars for senior stakeholders, resolving scheduling conflicts and prioritizing competing demands
- Coordinate logistics for interviews, leadership meetings, and other high-visibility engagements (video conferencing, agendas, materials)
- Attend meetings as needed to take accurate, well-organized minutes and track follow-up items
- Draft, format, and proofread correspondence, reports, and other documentation on behalf of the client
- Serve as a polished, professional point of contact for phone calls, screening and routing as appropriate
- Handle sensitive candidate, client, and business information with a high degree of discretion
- Assist with other duties as needed, adapting to shifting priorities in a fast-paced environment
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What This Job Offers
Job Type
Full-time
Career Level
Senior
