Senior Purchasing Specialist

Williamson County•Georgetown: 1848 Texas Trail, TX

16h•Onsite

About The Position

Reporting directly to a Purchasing Manager, this role is responsible for performing advanced purchasing tasks that support the daily operations of the Williamson County Purchasing Department. This includes leading projects, training new staff, ensuring legal and authorized expenditures, and analyzing sourcing strategies. The specialist will prepare and administer complex solicitations, facilitate proposal evaluations, and serve as a liaison for department heads. They will also process requisitions, research and develop complex contracts, and handle sole source requests. Additionally, this role involves quality control of documents, maintaining purchasing files, providing customer service, and attending required meetings and trainings. An assignment supporting Facilities Management with professional services and construction contracting is also included.

Requirements

Associate degree and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience
One (1) year of demonstrated lead or supervisory experience
Facilities assignment: Prior experience and fundamental understanding of construction contracting and delivery
Knowledge of local, state, and federal government finance practices
Working knowledge of Microsoft Office Suite
Valid Texas driver’s license (Required within thirty (30) days of employment)

Nice To Haves

Associate degree in a related field
Three (3) year of public purchasing experience in a government capacity
Knowledge of local, state, and federal government finance practices specifically Texas Government Code 2269 and 2254
Facilities assignment: Prior experience related to Project Management and the delivery and operation of new and renovated facilities
Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle
Proficient data entry skills with the ability to type up to 55 words per minute
National Purchasing Association Certification

Responsibilities

Leads projects and trains new staff to department standards and quality expectations
Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchases
Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods
Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities
Prepares and administers complex and high dollar invitation for bid and request proposals, with minimal supervision
Facilitates Proposal Evaluations with evaluation committees and vendor presentations
Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court award
Meets with departments on large purchases for fiscal year
Serves as liaison for department heads on formal solicitation process
Processes requisitions and approvals of purchase orders up to $100,000
Research, reviews, and assists in the development of complex contracts, assures proper documentation is obtained such as insurance documents, bonds etc., and prepares for agenda item placement
Processes sole source requests and prepares them for Commissioners Court placement
Serves as primary contact for internal and external customers on solicitations and large purchase agreements during the solicitation process
Reviews and collects supporting documentation for requisition approval processing
Collaborates with county’s budget and audit office to ensure expenditures are properly authorized
Performs quality control of various documents and ensure they meet purchasing policies and compliance implemented by federal, state, and local laws
Maintains all electronic and physical purchasing files
Provides customer service to customers and staff via telephone, email or in person
Attends all meetings and trainings, as required
Performs special duties as assigned
Supports the Facilities Management department with professional services and facilities maintenance and construction contracting