Senior Purchasing Assistant (Full Time)

Maui Medical Group, Inc. • Wailuku, HI

1d • Onsite

About The Position

The Senior Purchasing Assistant assists in the purchasing, inventory management, and distribution of supplies and assets for the company. This role is crucial for maintaining daily operations within the Purchasing Department, ensuring that inventory levels are managed effectively, requisitions are processed accurately, and supplies are distributed to provider offices. The position also involves managing backorders, serving as a point of contact for internal purchasing inquiries, and accurately recording vaccine information in Webchart.

Requirements

• High school diploma or equivalent required.
• 2 years of work experience.
• Organized and detail oriented.
• Basic math skills.
• Proficient with computers and able to use purchasing/accounting programs, spreadsheets, and other applications.
• Maintains a positive "can-do" attitude.
• Willing to effectively participate as a team member within the Purchasing Department and in service of other departments within MMG.
• Possesses analytical, interpersonal, communication, and customer service skills.
• Requires prolonged sitting and use of hands for key-punching (50%), bending, stooping, stretching, and climbing small ladder to reach supplies (50%).
• Requires manual dexterity sufficient to operate a keyboard and other office equipment.
• Vision must be correctable to 20/20 and hearing must be in the normal range for telephone use.
• Able to push, pull, or lift up to 50 lbs.
• Opens/handles large packing boxes to remove supplies.

Nice To Haves

• Prior purchasing, nursing, or medical industry experience.
• Familiar with medical terminology; medical supplies; and the healthcare environment.

Responsibilities

• Assists in daily operations of the Purchasing Department which includes: Maintaining inventory levels, Filling requisitions, Entering requisitions as Sales Orders, Distributing supplies to provider offices, Receipt of inventory items, Notifying vendors of shipment errors, Keeping stockroom organized, Sterilizing instruments using autoclave device.
• Keeps office(s) updated on the status of backordered items. Upon receipt of goods, fulfills any backordered items before replenishing shelf inventory.
• Serves as an internal resource for MMG staff for Purchasing-related inquiries.
• Enters all non-VFC vaccines received into Webchart, including lot number and expiration date, for use by Providers and Nursing staff. When vaccines are transferred to satellite clinics, updates Webchart to reflect location change.
• All other miscellaneous responsibilities and duties as assigned.
• Demonstrates quality work, completes assignments on a timely basis, and makes decisions within limits of authority. Takes initiative in problem solving, maintains confidentiality of patient and company information, and interacts with patients, co-workers, and management in a courteous and respectful manner. Adheres to all company policies and procedures.
• Maintains attendance standards consistent with company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED