Senior Proposal Coordinator

Kleinfelder•Houston, TX

7d•Hybrid

About The Position

Kleinfelder is seeking a Sr. Proposal Coordinator to support our A/E business development efforts in the Central Division. We are looking for someone with the experience and ability to take an opportunity from start to finish and increase our probability of winning through capture plans, SWOT analysis, and client value propositions. The ideal candidate will have experience in coordinating proposals within the transportation, water, environmental, state/local government, power and oil/gas markets. Someone who has an eye for detail and can perform quality reviews on their own work to catch layout, grammar, spelling, typographical and punctuation errors. The perfect candidate thrives in a collaborative, engaging, and fast-paced environment. They are eager to take ownership of each project, strive to provide meaningful contribution to help the team win. They are fiercely diligent about meeting RFP/Q compliance requirements and have a passion for creating compelling and visually stimulating submittals that our clients want to read. Kleinfelder fosters an environment that is open, collaborative, and rewarding for our employees. We strongly believe that our employees are the key driving force behind our success. If this sounds like the right fit for you, we encourage you to apply and join our growing team! You will support our Business Development efforts in the Central US. This position can be in-office or remote.

Requirements

Bachelor's degree (desired) preferred in English, Marketing, Journalism, or Communications with 6+ years of experience working in the engineering, transportation, construction management, or architecture industry.
10+ years of experience working in the engineering, transportation, construction management, or architecture industry (without a degree).
Advanced proficiency with Microsoft Office Suite and Adobe Creative Suite (InDesign, Photoshop, Illustrator, etc.).
Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Nice To Haves

Experience in coordinating proposals within the transportation, water, environmental, state/local government, power and oil/gas markets.
Eye for detail and ability to perform quality reviews on own work to catch layout, grammar, spelling, typographical and punctuation errors.
Thrives in a collaborative, engaging, and fast-paced environment.
Eager to take ownership of each project and strive to provide meaningful contribution to help the team win.
Fiercely diligent about meeting RFP/Q compliance requirements.
Passion for creating compelling and visually stimulating submittals.
Possesses a strong understanding of marketing fundamentals and visual communications, with knowledge of the latest developments in the A/E industry and transportation market.
Able to develop and integrate compelling win themes throughout proposals; specifically on transportation projects, including highways, transit systems, and other infrastructure.
Demonstrates strong grammar and writing skills, producing clear and impactful content.
Capable of designing relevant and engaging graphics that enhance proposals.
Exhibits excellent organizational skills and attention to detail, managing multiple assignments effectively under tight deadlines.
Applies problem-solving skills and critical thinking to overcome challenges.
Works well both independently and collaboratively within a team setting.
Flexible and responsive to changing priorities in a dynamic work environment.
Embraces a client service mindset, collaborating closely with technical professionals such as scientists, architects, and engineers.
Embraces continuous learning by actively seeking new skill sets and resources, and shares knowledge as a mentor to support the growth and development of junior staff.

Responsibilities

Lead and Coordinate Comprehensive Marketing Activities: Manage, plan, and coordinate a variety of marketing activities. This includes preparing and writing marketing proposals, client interviews and presentations, and participating in strategic planning processes. You will also create other client-focused submittals, ensuring they align with Kleinfelder's brand standards and style guide.
Understand Strategic Goals: Develop a deep knowledge of the firm’s strategic objectives, key personnel, major projects, and target audiences to enhance transportation proposal and pursuit efforts.
Innovate with Visuals: Use creativity to enhance communication through impactful graphics, including photos, charts, and infographics.
Research and Synthesize Information: Gather, research, and organize information from diverse sources to create compelling business development documents and presentations, synthesizing complex data into clear narratives.
Craft Engaging Content: Write and modify materials that effectively convey services, capabilities, and market messages, ensuring consistency with brand messaging.
Drive Marketing Pursuits: Collaborate with the proposal team and technical professionals throughout the proposal preparation process. Hold the team accountable for meeting schedules and milestones, ensuring successful contract acquisition.
Facilitate Collaboration: Coordinate with internal and external team members to ensure seamless communication and collaboration across projects.
Manage Marketing Resources: Serve as a go-to resource for marketing materials and information, maintaining organized marketing information systems.
Coordinate Nationwide Efforts: Collaborate marketing initiatives across Kleinfelder offices nationwide, fostering a unified approach.
Other Duties: Perform additional tasks assigned to support the marketing team.