Senior Proposal Coordinator

Black & Veatch Family of Companies•Kansas City, MO

2d•Hybrid

About The Position

As a Senior Proposal Coordinator, you'll lead proposal efforts from kickoff through submission, partnering with engineers, technical leaders, and subject matter experts to develop client-focused, compliant, and visually compelling proposals. No two pursuits are the same. One day you may be shaping win themes and messaging strategies; the next, coordinating reviews, developing layouts, or preparing teams for interviews. If you thrive in a fast-paced environment where organization, creativity, and collaboration come together, this role is for you.

Requirements

Bachelor's Degree or equivalent experience
2+ years related experience
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Nice To Haves

Experience in a fast-paced, deadline-driven AEC (Architecture, Engineering, and Construction) environment.
Advanced skills in Adobe InDesign required; Photoshop and Illustrator experience a plus.
Experience leading proposal teams and coordinating complex pursuit efforts.
Strong writing, editing, proofreading, and communication skills.
Strong organizational, critical-thinking, and problem-solving abilities.
Ability to manage competing priorities and deadlines with confidence.
A collaborative, proactive approach and a passion for delivering high-quality work.

Responsibilities

Lead proposal development activities, including kickoff meetings, schedules, reviews, production, and interview preparation.
Guide teams in developing win themes, client-focused messaging, and strategic content.
Create and format proposal documents using Adobe InDesign.
Coordinate graphic development and contribute simple graphics and visual concepts.
Research, gather, and develop proposal content, including drafting non-technical sections.
Manage pursuit schedules, milestones, and compliance requirements.
Review and edit proposals for clarity, quality, consistency, and accuracy.
Support multiple concurrent proposals while maintaining high standards and attention to detail.
Coordinate interview presentations, resumes, project descriptions, organizational charts, and other proposal materials.
Facilitate proposal meetings and collaborate across multidisciplinary teams to drive successful outcomes.