Senior Property Manager

Colliers•Columbus, OH

33d

About The Position

The role of the Senior Property Manager is responsible for the day-to-day management of office, industrial, and retail properties through the implementation of policies, procedures, and programs required by the management agreement.

Requirements

Bachelor’s degree preferred and a valid Real Estate License.
Industry Designation preferred, ie CPM, RPA
3+ years of commercial property management work experience.
Strong experience in MS Office Suite, especially Excel and Word, and real estate accounting software such as MRI.
Ability to work in a fast-paced environment, with the ability to multitask and meet deadlines.
Must be team-oriented, problem solver.
Strong communication skills, both verbal and written, are essential.
Strong attention to detail, organization, follow-through, and follow-up skills are a must.
The ability to review work for quality and completeness will be a key to success.
Ability to collaborate with internal and external teams.
Ability to make recommendations and independent decisions to complete assigned job tasks.
Ability to remember information (e.g., policies and procedures) or locate resources to find information as needed.
Ability to produce results within an autonomous environment, within company guidelines, and have the flexibility to identify and respond to changes in priorities.
Ability to develop teams and work effectively in team environments.
Strong leadership skills, initiative, and creativity with the ability to identify and convey successful techniques and approaches.
Ability to develop the professional skills of employees.
Ability to advise, counsel, guide, and influence the opinions and decisions of others (e.g. customers and employees)

Responsibilities

Direct, motivate, and evaluate building staff and service providers to ensure property(s) is improved and kept in a state of good repair.
Establish budget parameters or expense limits as directed by client (property owner or mater leaseholder).
Ensure tenant service requests for repairs, maintenance, improvements, and lease administration are answered timely, completely and accurately with appropriate customer service.
Work with the leasing team to minimize vacancies and prepare vacated units for showing.
Determine preventative maintenance and daily service specifications, standards and repair parameters.
Conduct RFP processes, including bid analysis, negotiation and vendor selection.
Prepare and submit purchase orders to make repairs, provide preventative maintenance or improve the property(s).
Conduct regular property inspections to ensure that staff and service providers are adhering to performance standards. Make necessary adjustments.
Identify, prevent, address, and eliminate all environmental, health and safety issues.
Participate in inspections and property walk-through with government agency, financial and risk management personnel.
Ensure that regular, periodic fire and life safety inspections are conducted and conform to guidelines set by local and State authority law.
Ensure that proprietary information is protected and kept confidential.
Monitor utility usage and make adjustments in usage patterns to minimize costs.
Review and administer tenant leases.
Receive, review, code, and approve vendor and supplier invoices.
Develop capital requirements and budget.
Review and approve CAM (operating expense) reconciliations and be able to explain to tenants when requested.
Ensure tenant correspondence and agreement files, including certificates of insurance, are current.
Maintain ongoing communication with support team, including accounting department and human resources.
Develop, maintain, and ensure building staff, service providers, and tenants adhere to emergency procedures and fire safety plans.
Lease administration and rent collections.
Budget and variance reporting, tenant correspondence, and budget preparation.
Other duties as assigned to aid in the successful and profitable operation of the organization.