Senior Property and Facilities Manager

Concentric • San Francisco, CA

2d • Onsite

About The Position

Are you interested in joining an organization with a global reach? In a world of shifting threats, Concentric is your trusted ally. Powered by elite professionals from military, government, and intelligence backgrounds. If you are passionate about intelligence, risk analysis, threat management, executive protection, security operations, or business resiliency, Concentric may be the organization you’ve been searching for! Concentric is a risk consultancy specializing in delivering strategic security and intelligence services. We provide holistic, intelligent security solutions for private clients and corporations globally. Concentric offers strategic advisory services, risk assessments, physical protection, threat intelligence, open-source monitoring, program audits, secure embedded staffing, and training for security teams and intelligence analysts. Our ultimate goal is to be recognized as the most innovative, capable, and trusted Risk Management partner in the world, and we do this by following these core values: Integrity – Collaboration - Relationships – Excellence – Creativity - Results Join Us, Concentric - "Your World Secured" We are currently looking to hire a Senior Property & Facilities Manager. This position is embedded with our client in San Francisco, CA. This is a rare chance to join an elite, white-glove property management team embedded directly with an ultra-high-net-worth private family in San Francisco. You will serve as the trusted operational leader responsible for the seamless stewardship of a sophisticated portfolio of premier residential properties. This is not a typical property management role. The role demands someone who operates with the discretion of a trusted confidant, the precision of a seasoned executive, and the instincts of a master problem-solver. If you thrive in a high-expectation, high-reward environment and take pride in delivering perfection quietly and consistently, this role was built for you. The Senior Property & Facilities Manager will serve as the primary operational authority across a portfolio of distinguished residential properties in San Francisco, CA. This individual will be embedded on-site across multiple residences and will be accountable for every aspect of property performance from strategic capital planning to day-to-day maintenance excellence.

Requirements

• 5-10 years of progressive property or facilities management experience, ideally with high-end residential or private estate portfolios
• Demonstrated ability to manage multiple properties simultaneously across a geographically distributed portfolio
• Proven track record managing complex renovation and capital improvement projects from inception through completion
• Experience building and managing vendor networks across multiple trade disciplines
• Strong financial acumen with budget management and cost-control experience
• Proficiency with property management or CMMS platforms
• Excellent written and verbal communication skills — able to present clearly to ownership and executive stakeholders
• Ability to respond promptly to after-hours or emergency situations as needed
• Willingness to travel up to 50% across Bay Area properties
• Must be able to legally work in the country where this position is located without visa sponsorship

Nice To Haves

• Prior experience supporting ultra-high-net-worth families, private family offices, or estate management in a luxury residential context
• Exceptional discretion and ability to maintain strict confidentiality regarding the family's privacy, activities, and estate details
• Obsessive attention to detail, you notice what others miss, and you care about getting it right
• Natural problem-solver who anticipates issues before they arise and brings solutions, not just problems
• Strong follow-through and execution, you own your commitments from start to finish
• Proven reliability, your team and principals can count on you without having to check in
• High degree of professionalism in both conduct and presentation
• Calm under pressure, adaptable, and effective in a dynamic, fast-paced private household environment

Responsibilities

• Provide strategic direction and executive oversight for all residential properties in the portfolio
• Develop and implement multi-year facilities management plans aligned with the family's lifestyle, standards, and long-term goals
• Establish performance benchmarks, KPIs, and reporting frameworks to evaluate property condition and operational efficiency
• Advise ownership on capital allocation decisions, risk exposure, and property lifecycle planning
• Architect and govern comprehensive preventative maintenance programs across all building systems (plumbing, electrical, HVAC, structural, and life safety)
• Lead the evaluation, selection, and implementation of Computerized Maintenance Management Systems (CMMS) or property management platforms
• Oversee scheduling, prioritization, and quality control of all routine and emergency maintenance activities
• Monitor building system performance and lead root-cause analysis on recurring issues to eliminate disruptions
• Negotiate, execute, and manage vendor contracts and service-level agreements (SLAs) with contractors, specialty trades, and service providers
• Build and maintain a best-in-class vendor network across all trade disciplines; continuously evaluate performance, responsiveness, and cost-effectiveness
• Serve as the senior point of contact for all general contractor relationships on renovation and capital projects
• Lead end-to-end oversight of renovation and capital improvement projects, including scope development, budgeting, contractor selection, and delivery
• Manage project budgets with full accountability for variance reporting and cost controls; drive value engineering without sacrificing quality or aesthetic standards
• Coordinate with legal, finance, and ownership teams on permitting, compliance, and project documentation

Benefits

• Concentric covers 100% of the premium on the PPO medical plan for employee and dependent coverage.
• Medical FSA
• Employer-paid insurance: life, STD, LTD, and AD&D
• Paid leave (vacation, sick)
• Employee Assistance Program for personal needs

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed