Senior Property Administrator (Lease Setup Administration)

OMERS•Toronto, ON

6d•CA$75,000 - CA$85,000•Onsite

About The Position

We are looking for a highly motivated Senior Property Administrator, Lease Setup Administration (LSA) to join our Finance team. This role is ideal for an experienced lease administration professional who brings strong technical knowledge, sound judgment, and the ability to manage more complex and non-routine lease setup activities. In this role, you will be responsible for the accurate, timely, and standardized setup and maintenance of lease and tenant data across the portfolio, while supporting complex transactions, resolving exceptions, and helping ensure consistency across asset classes within a centralized team structure. You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

Requirements

Completion of a university degree or college diploma
3–5 years of experience in lease administration, accounting, credit, collections, or a related field.
Experience managing complex and non-routine lease administration activities, including new leases, renewals, expansions, contractions, relocations, assignments, and terminations.
Strong attention to detail, sound judgment, and clear communication skills, with the ability to interpret lease terms and resolve exceptions accurately.
Highly proficient in Microsoft Excel
Experience with JDE, Yardi, or comparable financial systems.
Ability to thrive in a fast-paced, high-volume work environment that continues to evolve and adapt.
Embrace collaboration and knowledge sharing within a team-oriented environment.
Motivated to achieve results and continuously improve processes through thoughtful and proactive problem-solving.

Responsibilities

Completing lease setup for fully executed leases into the ERP systems, including more complex or non-routine arrangements.
Processing amendments, renewals, expansions, contractions, relocations, assignments, and terminations across a broad range of lease structures.
Reviewing lease documentation and interpreting lease terms to ensure accurate setup and ongoing maintenance.
Maintaining building area information, tenant allowances, and other key lease data elements that require judgment and detailed review.
Setting up and validating complex lease data and billing-related parameters required to support accurate billing.
Completing lease setup inputs that support accurate billing, including items such as percent rent, co-tenancy arrangements, and tenant chargebacks.
Reviewing non-routine scenarios, identifying data issues or exceptions, and resolving them in coordination with the appropriate stakeholders before billing execution by the Revenue Control team.
Coordinating with Finance, Leasing, Operations, Legal, and Revenue Control to support accurate lease setup and resolve complex data questions.
Serving as a key escalation point for complex, non-routine, or ambiguous lease setup matters within the centralized team.
Supporting consistent application of processes, standards, and documentation requirements, and sharing knowledge with less experienced team members as needed.
Identifying opportunities to improve workflows, strengthen controls, and enhance data quality across the lease administration process.