Senior Project/Task Order Manager

Brown and Caldwell•San Diego, CA

4d•$140,000 - $191,000•Hybrid

About The Position

The Senior Project/Task Order Manager plans, executes, and oversees small to mid-sized projects to deliver them on time, within budget, and in accordance with quality and health and safety requirements. The role works with cross-functional teams to define project scope and objectives, allocate resources, develop project plans, monitor progress, manage risks and changes, resolve challenges, and communicate with stakeholders. The manager is expected to deliver results independently with minimal supervision, progressively increase revenue responsibility, and demonstrate knowledge of state agencies, policies, and procedures. The position leads project teams and supports team development, trust, effective communication, motivation, and an inclusive, safe environment. It oversees project delivery requirements including scope, schedules, budgets, quality, change, risk, people, health and safety, external resources, and client relationships. The manager also leads project and business performance metrics, supports client service and sales/marketing engagement, and adapts to additional assignments as needs evolve. Mentorship of less experienced team members may be part of the role.

Requirements

Typically at least 5 years of relevant experience successfully managing projects of increasing complexity.
Competency in developing and monitoring project schedules and budgets.
Experience with risk management concepts.
Experience collaborating with cross-functional teams.
Proven experience in project planning, risk and change management, and contract management for small to mid-sized projects.
Solid knowledge of project management tools and techniques, including project planning, budget management, and risk management.
Strong budget, quality, and change management skills; understanding of related tools, techniques, and processes.
Understanding of contract management and client service.
Strong business acumen and understanding of financial performance, revenue generation, and how projects fit into organizational goals.
Proficient communication, client service, and engagement skills.
Proficient team and staff management skills.
Bachelor’s degree in project management, engineering, or business administration, or equivalent relevant experience.
Professional Engineer (PE) or equivalent local-state licensing, or ability to obtain it through reciprocity within 6 months.
Valid driver’s license and good driving record.
Proficiency with MS Word, MS Teams, MS Excel, MS PowerPoint, and Outlook.
Proficiency in schedule development and management using MS Project scheduling tools and software.

Nice To Haves

Typically at least 10 years of relevant experience successfully managing projects of increasing complexity.
Project Management Professional (PMP) certification from the Project Management Institute.
Previous supervisory or mentoring experience.
Extensive experience leading multidisciplinary studies, planning, and design of stormwater and water resources facilities, including drainage infrastructure, hydrologic and hydraulic analysis, and flood control.

Responsibilities

Support definition of project objectives, decision-making processes, schedules, budgets, and success factors.
Establish effective communication methods for team standups, technical and design decisions, and client interactions.
Support team motivation, conflict resolution, feedback, recognition, and a safe, inclusive working environment.
Contribute to project team members’ continuous learning, skills development, and mentoring.
Collaborate on detailed scopes of work, assumptions, and limitations to set clear expectations and support quality delivery.
Develop and maintain project schedules, allocate resources, and recommend or implement schedule-delay mitigation measures.
Develop work breakdown structures and project budgets, and manage project budgets to meet performance metrics.
Create, implement, and monitor quality management plans and processes, applying company standards and quality reviews.
Identify and manage project changes; prepare change-order scopes and budgets and obtain client endorsement and approval.
Identify, monitor, escalate, and mitigate project risks throughout the project lifecycle.
Assist with performance management, mentoring, recognition, and corrective actions as required.
Lead by example in following company and client health and safety requirements, and develop and implement project-specific safety plans.
Manage third parties and vendors to deliver contracted scope, quality, budget, and schedule.
Identify and communicate client interests and drivers, develop approaches to address them, and lead business development and client pursuit strategies.
Lead achievement of project scope, schedule, budget, and quality goals; monitor profitability through earned value analysis, revenue forecasting, and timely invoicing and collections.
Build client relationships, collaborate with client service managers and project teams to assess client satisfaction, and monitor and share client success factors.
Adapt to and execute additional assignments as needs evolve.
May provide mentorship, guidance, support, and knowledge-sharing to less experienced team members.