Freelance- Senior, Project Manager

VSA Partners

About The Position

VSA is a strategy and design agency that combines consumer insights and data with human-centered design to create meaningful, motivating, and measurable experiences. The Senior Project Manager manages multiple projects or supports senior-level project managers for one or more clients. The role is responsible for project health, including day-to-day communications, financial management, resource coordination, risk mitigation, and internal and external relationships. The position oversees work to meet client and internal expectations for schedule, budget, scope, quality, and deliverables, and coordinates project teams and communications with clients, accounting, resource management, and sister agencies.

Requirements

5–7 years of demonstrated experience coordinating brand, marketing, campaign, and digital projects, preferably in a consulting or agency environment.
Bachelor’s degree in business administration with a concentration in project management, advertising/marketing, or a related field.
Experience with project management methodologies, including developing and tracking scopes of work, identifying and resolving issues, mitigating risk, creating detailed task-based project plans and specifications, allocating resources, and leading team meetings.
Experience with project life cycles, print and digital production processes, and delivering solutions with creative and engineering components, advertising projects, brand strategy, and research projects.
Ability to understand and demonstrate knowledge of client businesses, needs, expectations, and requirements.
Strong knowledge of one or more of web development and creative/technology solutions, advertising, digital marketing, print, strategy, and research.
Digital literacy with MS Office/Google Suite, particularly Excel/Sheets, email, and project and team communication software such as Smartsheet, Jira, Slack, and DoneDone.
Strong organizational and time-management skills.
Ability to support facilitation of teams and clients.
Ability to communicate professionally, both verbally and in writing, with people at all company levels and external parties.
Ability to stay organized, accurate, and timely, prioritize work, adapt to changing priorities, and manage multiple projects.
Ability to organize information, attend to detail, follow procedures, maintain confidential information, and remember important information.
Ability to work independently and collaboratively while maintaining self-motivation.

Nice To Haves

Experience managing deliverables against a media plan.

Responsibilities

Oversee multiple projects or support senior project managers on client programs.
Ensure projects meet or exceed expectations and are delivered on time and within budget.
Work with senior client marketing, technical, and executive stakeholders to ensure proposed solutions are understood and address business requirements.
Contribute to client deliverables and presentations, ensuring relevance, strategy, quality, timeliness, and adherence to statements of work.
Manage project scope and change control so work follows agreed scope, schedule, and budget.
Monitor and communicate project issues and risks, and work with team members to develop solutions.
Communicate project status, risks, issues, and deliverables to clients.
Contribute to, review, and manage client statements of work, ensuring accuracy and legal and financial compliance.
Collaborate with project teams to define approaches, deliverables, schedules, and tools, and manage project finances accurately.
Coordinate project team activities, schedules, meetings, action steps, and weekly status reports for the team, client, and management.
Work with Accounting on billing schedules, invoice reviews, and tracking fees and expenses.
Create, maintain, review, and distribute project documentation, including status reports, invoices, change orders, timelines, budgets, and sunset reviews.
Ensure project documentation uses standard formats, follows internal processes, and receives required review and approval.
Work with Resource Management to staff projects appropriately, including employee and contract resources.
Coordinate with sister agencies and manage communications and project scope requirements within contract parameters.
Perform additional responsibilities as assigned.